Accounts Payable Clerk (Contractor)

Hirably Staffing is hiring on behalf of our client, a Florida-based commercial real estate investment firm specializing in the acquisition, (re)development, and management of retail shopping centers, industrial warehouses, and other commercial property types. Its portfolio spans 50+ properties and 800,000+ square feet, with over $200MM in AUM. The team is lean, entrepreneurial, and good at what it does.

COMPENSATION

$2,000 – $2,500 USD per month (independent contractor, no benefits)

ROLE DESCRIPTION

We are looking for a highly detail-oriented Accounts Payable Clerk to support timely and accurate invoice processing, utility administration, vendor payments, and AP workflow management across the portfolio. You will own the daily transactional AP process in Yardi, from initial invoice entry through approval, posting, and payment preparation, so Property Accountants can focus on full-cycle accounting, reconciliations, and financial reporting.

KEY RESPONSIBILITIES

Invoice Processing & Workflow

- Perform initial data entry for all incoming invoices and route them to the appropriate approval workflow
- Review invoice coding, property/entity, vendor, dates, supporting documentation, and approval status before posting
- Post approved invoices in Yardi and commit approved payables for the weekly check run
- Work AP queues daily so approved invoices are ready for the Friday check run
- Prepare manual payables for approved reimbursements or repayments, as directed

Utilities & Recurring Payments
- Maintain the Utility Tracker: account status, new accounts, removal of tenant-transitioned accounts, due dates, autopay enrollment, and payment activity
- Process utility invoices and recurring vendor charges,



and record autopaid transactions in Yardi using online banking and supporting documentation
- Research missing invoices, duplicate charges, past-due notices, and account discrepancies, and coordinate resolution

AP Controls & Team Coordination
- Send weekly reminders to team members to clear Yardi approval inboxes, and follow up on stalled, rejected, or exception-queue invoices
- Monitor AP workflow status and escalate items that may cause late fees, service interruptions, or reporting issues
- Maintain vendor records and payment support, respond to payment-status questions, and assist with AP reporting, reconciliations, and audit support
- Perform other accounts payable and accounting duties as needed

WHAT WE'RE LOOKING FOR
- 2–5 years of experience in accounts payable, property accounting, or commercial real estate accounting
- Yardi experience strongly preferred
- Solid Excel skills
- High attention to detail and accuracy in high-volume transaction processing
- Ability to prioritize daily deadlines and manage multiple properties and entities
- Strong organizational, follow-up, and cross-functional communication skills

WHAT SUCCESS LOOKS LIKE
- First 30 days: complete onboarding and system training (Yardi, AP workflow, banking, internal processes) and learn invoice routing, the utility tracker, vendor setup, and the Friday check-run cadence
- By day 60: independently manage daily invoice entry, routing, posting, and payment preparation, and keep utilities and autopaid transactions up to date
- By day 90: own daily AP queues and proactively flag stalled approvals, missing support, and recurring AP issues
- By day 120: recommend process improvements that speed up AP cycle time and improve accuracy and visibility, serving as the primary transactional AP resource for the Accounting team

📌 Accounts Payable Clerk (Contractor) (México)
🏢 Hirably
📍 México