Carbon Residential

Includes payroll, bonuses, and reimbursements

Reports to: the Controller

About Carbon

Carbon Residential owns multifamily properties and runs property management, construction, asset management,

marketing, and recruiting in-house.

Our vision is to provide quality homes to 20,000 families in Carbon communities over the next 10 years.

Carbon operates on the Entrepreneurial Operating System (EOS), with offices in the U.S. and Mexico City. We are an AI-first organization.

About the role

- You will record valid invoices in the correct entity and account, then prepare approved payments by their due dates.
- You will also prepare payroll, bonuses, and reimbursements. Your work must be accurate, supported, approved, and ready before each payment deadline.

What you will own

- Invoice accuracy. Record each invoice with the correct property, entity, account, and project code. Check for duplicate invoices and missing information.
- Approvals and fraud prevention. Obtain budget owner approval and evidence of completed work or receipt. Hold suspicious or unsupported invoices. Require contract support and separate approval for advance payments.
- Vendor compliance. Keep tax records, payment details, and required documents current. Check required documents before payment. Refer missing records to the Compliance Coordinator or responsible owner.
- Payroll execution and accuracy. Check pay rates, hours, and employee changes against approved records. Check bonuses against approved plans and performance evidence. Check reimbursement receipts, business purpose, amounts, and approvals.
- Payment preparation. Prepare payment batches from approved invoices and the Controller's cash priorities. Submit payroll after independent approval and before the required deadline.
- Payable accuracy. Reconcile vendor statements. Resolve credits, duplicate invoices, disputes, and overdue balances. Keep vendors informed about payment questions.

Your authority and limits





You can return incomplete invoices and hold payments that lack required approval or support. Vendor bank changes require independent verification.

You cannot approve your own invoices or independently release your payment batches. Managers confirm bonus performance. Authorized approvers approve payroll, bonuses, and reimbursements. You check evidence and calculations.

If payroll submission releases funds, independent approval must occur before submission. Refer unsupported requests and policy exceptions to the Controller.

What you bring

 Experience in accounts payable and payroll preparation, with accurate records and consistent deadline control.

 Ability to check invoice coding, payment approvals, bonus calculations, and reimbursement support.

 Working knowledge of Excel or Google Sheets, accounting software, and payroll systems.

 Clear spoken and written English for vendor questions and internal follow-up.

 Care with confidential payroll and banking information. Willingness to question unsupported transactions.

Useful experience. Multifamily or construction accounting, multiple entities, vendor compliance records, and property systems such as Yardi or AvidXchange.

Success in your first 90 days

 Prepare accurate payment batches and payroll submissions by agreed deadlines.

 Keep invoice approvals and vendor records complete. Identify unsupported or duplicate payment requests before submission.

 Maintain a current payable balance and resolve overdue invoices, credits, and disputes with the responsible owners.

Our core values

Growth mindset

Practice kaizen

Never settle

High integrity. Do what you say. Own your wins and losses.

Discipline. Be purposeful, thoughtful, and diligent in everything you take on.

Built to last

Connection

All in, all out. Work hard, play hard. Bring full energy and commitment.

How to apply

Submit your resume and a short response to this question with your application:

Describe an invoice, payroll, or reimbursement error you caught before payment. What did you check, how did you resolve it, and what changed afterward?

📌 Accounts Payable Specialist (Ciudad de México)
🏢 Carbon Real Estate Investments
📍 Ciudad de México