Corporate Executive Assistant

- Location:

Monterrey, Reciente León

- Schedule:

On-site, Monday to Friday, 8:00 a.m. to 5:00 p.m.

We are seeking a highly organized, discreet, and proactive professional to provide strategic and administrative support to senior leadership. This role coordinates executive calendars and Board meetings, follows up on key decisions, and monitors strategic projects. The ideal candidate can manage competing priorities, anticipate executives’ needs, and handle confidential information with the utmost care.

Requirements:

- Completed bachelor’s degree in Business Administration, International Relations, Communications, Project Management, Business, or a related field.

- Experience supporting a CEO, General Manager, or other senior executives.

- Experience managing executive calendars, coordinating meetings, and following up on decisions and action items.

- Excellent business writing and verbal communication skills.

- Advanced English proficiency to participate in meetings and prepare executive documents.

- Advanced Microsoft Office skills, particularly Excel and PowerPoint.

- Familiarity with Teams, Zoom, Google Meet, and document management tools.

- Ability to handle strategic, financial, and commercial information with strict confidentiality.

- Flexibility to manage schedule changes, competing priorities, and unexpected situations.

Responsabilities:

- Manage the calendars of three senior executives.





- Coordinate executive meetings, travel, appointments, and institutional commitments.

- Organize Board of Directors meetings, committee sessions, and leadership meetings.

- Prepare executive materials, presentations, meeting minutes, and corporate correspondence.

- Follow up on decisions, commitments, and action items for senior leadership.

- Track timelines, progress, milestones, and deliverables for strategic projects.

- Coordinate communication among executives, clients, suppliers, and project leaders.

- Manage expense reports, invoices, documentation, and administrative procedures.

- Maintain confidential files, records, and documents.

- Identify potential delays or critical issues and ensure timely follow-up.

Preferred qualifications

- Experience with corporate governance and organizing Board or executive committee meetings.

- Involvement in strategic projects.

- Knowledge of PMI, Scrum, or Agile methodologies.

- Proficiency in Microsoft Project.

- Experience with ERP systems such as SAP or Oracle.

- Graduate diploma or master’s degree in Business Administration, Executive Management, or Project Management.

We offert:

- Gross monthly salary:

MXN $45,000–$50,000

- MXN $1,000 in monthly grocery vouchers

- Statutory and additional benefits, with details provided during the interview

- Professional development opportunities

📌 Corporate Executive Assistant (Monterrey)
🏢 Hunt-Inc
📍 Monterrey