We are looking for a highly organized and proactive Administrative & Facilities Coordinator to support the day-to-day operations of the office and ensure a smooth, efficient, and safe working environment.
This role will be responsible for managing office administration, facilities, vendor relationships, and corporate services, playing a key role in maintaining operational excellence.
Key Responsibilities
Office & Facilities Management
Oversee daily office operations and ensure proper functioning of facilities
Coordinate maintenance, repairs, and office improvements
Support office setup, relocations, and workspace optimization
Vendor Management
Manage relationships with external vendors (cleaning, security, maintenance, etc.)
Ensure service quality, compliance, and cost control
Handle contracts, renewals, and service evaluations
Travel Coordination
Arrange domestic and international travel (flights, hotels, itineraries)
Manage travel policies and expense coordination
Administrative Support




Support procurement processes and office supplies management
Assist with budget tracking related to administrative expenses
Maintain records, documentation, and internal controls
Qualifications
Bachelor's degree in Administration, Business, or related field
2–5 years of experience in administrative, facilities, or office management roles
Experience managing vendors and office operations
Strong organizational and problem-solving skills
Ability to handle multiple tasks and prioritize effectively
Language Requirements:
English: Intermediate to Advanced
Mandarin Chinese: Basic to Intermediate (is a Plus)
Nice to Have
Experience in multinational environments
Experience setting up or scaling office operations
Knowledge of procurement or budgeting processes
Experience in Chinese and or automotive companies

📌 Hr Admin & Facilities Coordinator (Xico)
🏢 MG Mexico
📍 Xico