Payroll Specialist

Location: Colombia, Mexico, or Argentina

Rate: $1,170 USD MEX

$1,550 USD COL

$1,440 USD ARG

for US Payroll Specialist

Core Responsibilities

- Manage end-to-end US payroll processing for approximately 200 companies/clients .
- Set up new employees in the payroll system, including employee information, tax elections, deductions, benefits, and other required payroll data.
- Process weekly, biweekly, semi-monthly, or monthly payroll , depending on client requirements.
- Review payroll inputs and ensure payroll is processed accurately and on time .
- Handle new hires, terminations, salary changes, bonuses, commissions, PTO, deductions, garnishments, and other payroll adjustments.
- Manage multi-state and multi-jurisdiction US payroll .
- Calculate, reconcile, and pay payroll liabilities .
- Prepare and file applicable federal, state, and local payroll tax filings .
- Handle payroll tax forms such as 941, 940, W-2/W-2C and other applicable state/local filings.
- Monitor payroll tax deadlines and ensure all tax payments and filings are completed on time.
- Research and resolve payroll tax notices, discrepancies, and compliance issues.
- Reconcile payroll registers, tax liabilities, deductions, and payroll-related accounts.
- Maintain accurate employee and payroll records.
- Communicate directly with clients regarding payroll questions, discrepancies, deadlines, and corrections.




- Handle payroll issues independently from employee setup through processing, tax filing, reconciliation, and liability payment .
- Maintain confidentiality of employee compensation and payroll information.
- Work independently with minimal supervision while managing a high-volume portfolio of approximately 200 companies .

Required Skills & Experience

- 5+ years of hands-on US payroll experience — I would make this the minimum for your requirement.
- Strong experience with full-cycle US payroll .
- Proven experience handling multi-state/multi-jurisdiction payroll .
- Strong US federal, state, and local payroll tax knowledge.
- Hands-on experience with payroll tax filings and payments.
- Experience preparing/reviewing 941, 940, W-2, W-2C and similar payroll tax forms.
- Experience managing payroll tax liabilities and reconciliations.
- Strong Excel skills, including payroll reconciliation and data analysis.
- Experience with payroll/HRIS systems such as ADP, Paychex, UKG, Workday, QuickBooks Payroll, or similar platforms .
- Ability to manage multiple payroll calendars and strict deadlines.
- Strong attention to detail and accuracy.
- Strong problem-solving skills.
- Excellent written and verbal English communication.
- Ability to work independently and end-to-end without requiring constant supervision .
- Experience supporting multiple companies or external clients is strongly preferred

📌 US Payroll Specialist (México)
🏢 Gracemark Solutions
📍 México