The Environment & The ChallengeWe are looking for a high-level Executive Assistant to support a senior business leader involved in multiple corporate, institutional and international initiatives.This is a confidential search within a solid organization with international exposure and a premium executive environment.The role combines top-tier traditional executive assistance with a strong focus on follow-up, project coordination and technology.Your mission will be to bring structure to multiple priorities, anticipate needs, coordinate stakeholders and ensure that key commitments and initiatives move from conversation to execution.We are looking for someone who combines the discretion, protocol and service mindset of an exceptional Executive Assistant with the organization, ownership and follow-through of a strong project coordinator.Your Day-to-Day Impact1.
Executive Agenda & GatekeepingManage a complex executive calendar, protect the executive's time, identify priorities and handle requests with sound judgment and diplomacy.2.
Project & Commitment TrackingTrack initiatives, agreements, deadlines, owners and pending actions, ensuring that every relevant commitment reaches completion.3.
Executive Office CoordinationManage trackers, dashboards, meeting minutes and follow-up systems that provide clear visibility into priorities and next steps.4.
Domestic & International LogisticsCoordinate travel, itineraries, documentation, meetings and last-minute changes while anticipating potential contingencies.5.
Technology & Artificial IntelligenceLeverage productivity, project-management and AI tools to optimize follow-up,



organization and executive efficiency.6.
Communication & ConfidentialityInteract with executives, clients, partners and internal teams with professionalism, discretion and excellent judgment.The Idóneo Candidate5+ years of experience as an Executive Assistant supporting C-Level executives, presidents, founders, family offices or senior business leaders.Strong experience managing complex calendars, international travel, executive meetings and senior-level stakeholders.PMO mindset: you naturally think in terms of priorities, owners, deadlines and deliverables.
You do not simply track tasks — you make sure they get done.Advanced English | C1, with the ability to communicate and coordinate executive matters naturally and professionally.High level of organization, follow-through, judgment, discretion and autonomy.Working ModelPrimarily on-site in the Guadalajara Metropolitan Area, Monday through Friday.Reasonable flexibility is required during executive travel, critical meetings or significant schedule changes, along with a high level of reliability and responsiveness.Our Value PropositionCompetitive compensationLife insurance, accident insurance and benefits focused on wellness and personal development.Direct exposure to senior executives, international stakeholders and strategic business initiatives.An opportunity to evolve beyond traditional executive assistance by strengthening capabilities in Executive Operations,PMO and strategic coordination.All applications and conversations will be handled with strict confidentiality.
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📌 Bilingual Executive Assistant To The President (Jalisco)
🏢 Viterbit
📍 Jalisco