Overview
About the Role & Team
We are looking for a proactive individual to help drive registration and engagement for IDC's conferences and events across LATAM region. The Events Project Specialist role provides essential operational and administrative support to the LATAM Event Project Managers and Sr. Director, focusing on event logistics, documentation, and finance-related tasks. This role focuses on: -Operational admin for LATAM events. -Project management support -Follow-up with sponsors and event delivery-Willingness to travel-Logistics & vendor coordination support-Compliance with supplier financial approval processesThis position ensures that Project Managers and leadership can focus on strategy, quality, and higher-value work for the client, while maintaining accuracy, organization, and efficiency in all events.

What You’ll Do
. Event Logistics Support

Research and book restaurants, venues, and meeting spaces for dinners and summits

Coordinate travel arrangements, catering orders, shipping, and AV vendor communications

Assist with preparation of event materials (run of show, decks, briefing documents)

Support PMs with attendee list updates and Cvent event record maintenance

Financial & Administrative Support

Collect, organize, and reconcile vendor invoices

Track budget items, receipts, and expenses for PMs and Sr. Director

Maintain financial logs and support P&L; data entry

Prepare finance documentation for leadership review

Track outstanding payments and coordinate with finance

Internal Scheduling & Team Coordination

Assist with meeting scheduling for PMs and Sr. Director (non-sales-related)

Create agendas, take notes, and distribute action items after internal meetings

Maintain team documentation in Teams/SharePoint

Tools & Systems Administration

Maintain project tasks and deadlines in Monday.com





Create internal documents and trackers in Excel, Word, and PowerPoint

Support Cvent with basic updates and data entry

Assist with Zoom meeting logistics for virtual events (non-hosting role)

What You Bring
Requirements

Fluent English (written and spoken)

Hybrid work model -with availability for office attendance three times per week and events.

Excellent organization, accuracy, and follow-through

Strong proficiency in MS Office Suite, especially Excel and PowerPoint

Experience with Monday.com or similar tools

Comfortable working with contracts, invoices, and documentation

Familiarity with Cvent and Zoom preferred

Self-starter with proactive communication

Why This Role Stands Out
At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions.

Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly general perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand.

Equal Opportunity Employer
IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.

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📌 Events Project Specialist - Contractor (Ciudad de México)
🏢 Idc Colombia
📍 Ciudad de México