Remoto: Teletrabajo

We're looking for aExecutive Assistantto support a founder and their family across personal administration, scheduling, household coordination, and eventually business operations. This role starts on the personal side and grows into business support as trust is established.The founder runs a fast-moving operation and has documented systems for most recurring tasks including travel preferences, ordering habits, decision-making processes, and family logistics. Your job is to access those systems, execute from them, and proactively take things off the plate without being asked twice. This is not a role for someone who waits for instructions. The adecuado hire is confident stating what they need, takes full ownership of their tasks, and knows how to use AI tools including Claude Cowork as a real part of how they work. If you are proactive, organized, discreet, and comfortable scaling from personal logistics into business support over time, this role is a strong fit.Why You'll Want to JoinYou will be paid inUSD(bi-monthly: every 15th and 30th)Paid Time Offin accordance with company policyObservance ofHolidaysper company guidelines100% remote setupso you can work wherever you're most productiveThis role requires availability duringUS Pacific Time business hoursStart with a clearly scoped personal and family support role with a defined path to grow into business operations supportHigh-trust, high-ownership role with direct access to the founder and real room to expand as you demonstrate judgmentWhat You'll Work OnScheduling and Appointment ManagementMake outbound calls during business hours to schedule appointments for the founder, family members, and household contactsCoordinate across multiple calendars including the founder, partner, childcare, and family schedules to keep everything syncedSet up medical, personal, and professional appointments and ensure all logistics are confirmed and communicatedManage scheduling conflicts proactively and keep everyone informed without requiring follow-upHousehold and Family CoordinationCoordinate with household staff including nanny scheduling and communicationHandle recurring household logistics such as meal ordering, household supply management,



and vendor coordination using documented preferences and systemsSupport family event logistics including social dinners, community events, and gatheringsAssist with baby and family-related administrative tasks as neededSystem Access and DocumentationAccess and operate within established systems and shared documentation to execute tasks consistently with documented preferencesUse existing decision-making frameworks and preference logs rather than asking repeated clarifying questionsHelp maintain and improve documentation so the systems stay current as preferences evolveLeverage Claude Cowork and other AI tools to work faster and more accurately across all tasksAI-Assisted WorkflowUse Claude Cowork daily as a core part of how tasks are planned and executedApply AI tools to automate or streamline recurring administrative tasksSupport the founder in teaching and refining how AI tools are used across their personal and business operationsBusiness Operations Support (Growth Path)As trust is established, take on increasing responsibility on the business side of operationsSupport the founder with business scheduling, communications, project coordination, and other executive support tasksFunction increasingly as a business partner or chief of staff adjacent resource over timeWhat You BringProven experience as a personal assistant, family EA, household manager, or similar role supporting a high-trust principalGenuinely proactive — comfortable taking ownership of tasks, stating what you need, and moving without waiting for detailed directionComfortable making outbound calls during US business hours to schedule appointments and coordinate logistics on behalf of othersFamiliarity with Claude Cowork or strong willingness and aptitude to learn it quickly — AI fluency is expected for this roleExcellent written and verbal English communication skillsDiscreet, reliable,



and highly organized with strong attention to detail across scheduling, documentation, and coordination tasksComfortable working within established systems and documented preferences rather than building from scratchAvailable during US Pacific Time business hoursNice to HaveExperience supporting both personal and business operations for a founder or executiveFamiliarity with Claude Cowork or similar AI workflow toolsBackground coordinating household staff, childcare logistics, or family schedulingExperience supporting social event planning or community hostingPrior experience scaling from personal EA into business operations or chief of staff adjacent workHow to ApplyPlease include:Yourupdated resumeAshort Loom video (1 to 2 minutes)introducing yourself, describing your experience supporting a principal across personal and household logistics, and explaining how you use AI tools as part of your daily workflowOnly candidates who submit a Loom video will be moved to the next step of the hiring process.If you are proactive, discreet, comfortable with AI tools, and want a high-trust role that starts on the personal side and grows into real business partnership, this role gives you the foundation and the path to do your best work.Application Process OverviewOur comprehensive selection process ensures we find the right fit for both you and our clients:1. Initial Application - Submit your application and complete our prequalifying questions2. Video Introduction - Record an video introduction to showcase your communication skills and work experience3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)4. Recruitment Interview - Initial screening with our talent team5. Executive Interview - Meet with senior leadership to discuss role alignment6. Client Interview - Final interview with the client team you'd be supporting7. Background & Reference Check - Professional reference verification8. Job Offer - Successful candidates receive a formal offer to join the teamEach stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations.We'll keep you informed throughout the process and provide feedback at each step.

📌 Executive Assistant (Personal And Business) (Bbs839)
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