Administrative Assistant (Remote – LATAM)

Only resumes in English will be considered.

About Learning Genie

Learning Genie is a growth-stage EdTech company transforming early childhood and K-12 education with innovative, AI-powered solutions that empower educators and learners alike. We are leading the education industry's adaptation to the new AI era, and our team is growing to support that momentum.

About the Role

We are looking for a highly organized, reliable, and coachable Administrative Assistant to join our remote Admin team. You will keep our day-to-day operations running smoothly and provide hands-on support to our sales team, especially K-12 Sales, and to company leadership.

This role is idóneo for someone early in their career who is detail-oriented, communicates well, learns quickly, and takes real ownership of their work. You don't need to know everything on day one, but you do need to be diligent, curious, and eager to grow with us.

We're 100% remote! You can work from anywhere in LATAM, as long as you're available during Pacific Time (PT) business hours, 8:00 AM–4:30 PM PT.

What you'll do

Administrative Operations

- Manage calendars, schedule meetings, and coordinate communications for the teams you support.
- Support the day-to-day administrative functions of the Admin team across departments.
- Assist with contracts, invoices, billing, and basic bookkeeping using tools like Excel and QuickBooks Online.
- Organize and maintain company data and documents so they're clear, accurate, and easy for teams to access.
- Prepare reports, data summaries, and simple presentations as needed.





K-12 Sales Support

- Keep sales records up to date in our CRM.
- Prepare quotes, order paperwork, and other sales documents.
- Track purchase orders, contracts, and renewals with school districts and customers.
- Coordinate scheduling and follow-ups for the sales team.
- Serve as a point of contact between the sales team and other internal teams to keep deals moving smoothly.

Process Improvement

- Spot operational bottlenecks and suggest practical solutions.
- Help improve and document internal processes and systems.

What we're looking for

- 1–3 years of experience in an administrative, operations, or sales support role.
- Advanced English proficiency, with clear and professional written and verbal communication.
- Strong organizational skills, with the ability to prioritize, multitask, and meet deadlines.
- Highly dependable and detail-oriented, with a strong sense of responsibility and initiative.
- Coachable, eager to learn, and comfortable in a fast-paced, changing environment.
- Able to work independently in a remote environment while collaborating closely with cross-functional teams.
- Available to work Pacific Time (PT) business hours, 8:00 AM–4:30 PM PT.

Nice to have





- Experience supporting a sales team.
- Experience with a CRM.
- Familiarity with the US K-12 education sector or school districts.
- Experience with Google Workspace, Zoom, Excel, and QuickBooks Online.
- Experience supporting executives or leadership.
- A Bachelor's degree in Business Administration or a related field.

Why join Learning Genie?

- Be part of a mission-driven company shaping how educators use AI in the classroom.
- Work 100% remotely with a collaborative, people-first team.
- Learn fast: you'll get exposure to operations, sales, and leadership in a growing company.
- See the direct impact of your work on the company's growth.

Reasons you might NOT be a good fit:

- If you're looking for a senior executive assistant or strategic leadership role.
- If you prefer a fixed daily routine and aren't comfortable with a fast-paced, continuous-learning environment.
- If you get easily discouraged when things don't go as planned.
- If you don't enjoy working with people.
- If you're not excited about taking on challenges and growing.
- If you're not passionate about social impact and education.

Learning Genie is an equal opportunity employer and prohibits discrimination and harassment of any type. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

📌 Administrative Assistant (Ciudad de México)
🏢 Learning Genie Latam
📍 Ciudad de México