- AP Backlog, Aging &
- Pipeline Management:
- Analyze AP backlog, invoice aging and processing status to identify priorities, bottlenecks and operational risks
- Complex Invoice &
- Exception Resolution
- Analyze and resolve complex PO and non-PO invoice discrepancies.
- Investigate three-way-match exceptions between purchase orders, goods receipts and supplier invoices.
- Analyze issues related to:
- Missing or incorrect goods receipts
- PO price or quantity discrepancies
- Missing approvals
- Credit notes
- Duplicate invoices
- Incorrect supplier information
- Accounting or tax discrepancies
- Currency or payment-term differences
- Coordinate resolution with Purchasing, Warehouse, Accounting, requestors and suppliers.
- Supplier Reconciliations &
- Escalations
- Perform and review supplier statement reconciliations.
- Identify missing invoices, credit notes, unapplied payments, duplicate transactions and other reconciling items.
- Maintain visibility of aged reconciliation differences and drive their resolution.
- Payment Readiness &
- Treasury Coordination
- Support preparation and review of payment proposals.
- Ensure invoices planned for payment have completed the required processing, approvals and documentation.
- Accounting &
- Month-End Support
- Support AP month-end closing activities and ensure timely completion of AP deliverables.
- AP KPIs &
- Management Reporting
- Develop, maintain and analyze AP performance indicators, including:
- Invoice backlog and aging
- Processing volume and productivity
- Invoice processing cycle time
- Blocked invoices
- Exceptions by root cause
- Payment-ready invoices
- Overdue supplier balances
- Supplier reconciliation status
- Aging of unresolved discrepancies
- Critical supplier/payment escalations
- Process Improvement &
- Root-Cause Analysis
- Identify recurring causes of invoice-processing delays and payment issues
- Support improvements across the end-to-end Purchase-to-Pay process.
- Work cross-functionally with Purchasing, Warehouse, Supply Chain and Accounting to improve process discipline and information quality.
- Support development and documentation of AP procedures and controls.
- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Accounting background strongly preferred.
- Minimum 4–6 years of solid Accounts Payable experience, preferably within multinational manufacturing companies.
- Demonstrated experience working in high-volume AP environments.
- Strong experience with:
- PO and non-PO invoices
- Three-way matching
- Supplier reconciliations
- AP aging
- Payment preparation
- Exception management
- Month-end closing
- Experience resolving complex AP discrepancies across Purchasing, Warehouse and Accounting.
- Professional English – mandatory.
- Experience with ERP’s, (Microsoft Dynamics AX strongly preferred).
- Advanced Excel