Location: LATAM (Colombia preferred)

Contract: Full-time, Permanent

Work Modality: 100% Remote – PST Timezone (9am–5pm)

❗ Only CVs in English will be accepted

Salary: $2,000 – $2,500 USD/month

Role and Company Overview:

We are hiring an Executive & Operations Assistant for a U.S.-based marine HVAC services company with 30 years in the industry. This is a small, owner-operated business supporting luxury private yachts. As the owner's right hand, you will keep the business running smoothly day-to-day — handling invoicing, purchase orders, client-facing emails, and general back-office operations. The adecuado candidate is proactive, communicates with confidence and clarity, and figures things out independently without constant direction.

Responsibilities:

- Handle invoicing and purchase orders accurately and on time
- Manage and respond to client-facing emails — pulling information, answering basic inquiries, and keeping communication professional and timely
- Manage and update records within Jobber CRM, including client data, invoices, and job details
- Perform administrative and operational support tasks (data entry, document handling, workflow coordination)
- Improve and maintain internal documentation and templates to ensure repeatable, scalable processes




- Proactively solve problems and reduce dependency on the owner by handling tasks independently
- Leverage AI tools to enhance efficiency, clarity, and quality of outputs

Requirements:

- 5+ years of executive assistant, operations administration, or similar experience
- Strong written communication and ability to produce polished, professional documents
- High attention to detail with ability to reconcile numbers, scope, and documentation
- Self-motivated and able to work independently with minimal supervision
- Strong problem-solving skills — figures things out without constant guidance
- Comfortable learning new systems and following structured workflows
- Available to work full-time PST hours (9am–5pm)
- Strong experience using AI tools (e.g., ChatGPT, Claude, Gemini)
- Available to start immediately — no notice period

Nice to Have:

- Experience in HVAC, construction, or mechanical services
- Familiarity with CRM systems (Jobber, HubSpot, Salesforce, or similar)
- Experience working with small business owners or remote US-based teams
- QuickBooks or light accounting experience
- Process improvement or automation experience

Software and Tools Used:

- Jobber (primary CRM for invoicing and operations)
- Google Workspace
- AI tools (ChatGPT, Claude, Gemini)
- QuickBooks (light usage)

📌 Executive Assistant Operations (Ciudad de México)
🏢 MangoTalent
📍 Ciudad de México