Location: LATAM (Colombia preferred) Contract: Full-time, Permanent
Work Modality: 100% Remote – PST Timezone (9am–5pm)

❗ Only CVs in English will be accepted

Salary: $2,000 – $2,500 USD/month

Role and Company Overview:
We are hiring an Executive & Operations Assistant for a U.S.-based marine HVAC services company with 30 years in the industry. This is a small, owner-operated business supporting luxury private yachts. As the owner's right hand, you will keep the business running smoothly day-to-day — handling invoicing, purchase orders, client-facing emails, and general back-office operations. The adecuado candidate is proactive, communicates with confidence and clarity, and figures things out independently without constant direction.
Responsibilities:
Handle invoicing and purchase orders accurately and on time
Manage and respond to client-facing emails — pulling information, answering basic inquiries, and keeping communication professional and timely
Manage and update records within Jobber CRM, including client data, invoices, and job details
Perform administrative and operational support tasks (data entry, document handling, workflow coordination)
Improve and maintain internal documentation and templates to ensure repeatable, scalable processes




Proactively solve problems and reduce dependency on the owner by handling tasks independently
Leverage AI tools to enhance efficiency, clarity, and quality of outputs

Requirements:
5+ years of executive assistant, operations administration, or similar experience
Strong written communication and ability to produce polished, professional documents
High attention to detail with ability to reconcile numbers, scope, and documentation
Self-motivated and able to work independently with minimal supervision
Strong problem-solving skills — figures things out without constant guidance
Comfortable learning new systems and following structured workflows
Available to work full-time PST hours (9am–5pm)
Strong experience using AI tools (e.g., ChatGPT, Claude, Gemini)
Available to start immediately — no notice period

Nice to Have:
Experience in HVAC, construction, or mechanical services
Familiarity with CRM systems (Jobber, HubSpot, Salesforce, or similar)
Experience working with small business owners or remote US-based teams
QuickBooks or light accounting experience
Process improvement or automation experience

Software and Tools Used:
Jobber (primary CRM for invoicing and operations)
Google Workspace
AI tools (ChatGPT, Claude, Gemini)
QuickBooks (light usage)

📌 Executive Assistant Operations (Ciudad de México)
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📍 Ciudad de México