Location: LATAM (Colombia preferred) Contract: Full-time, Permanent Work Modality: 100% Remote – PST Timezone (9am–5pm) ❗ Only CVs in English will be accepted Salary: $2,000 – $2,500 USD/month Role and Company Overview: We are hiring an Executive & Operations Assistant for a U.S.-based marine HVAC services company with 30 years in the industry. This is a small, owner-operated business supporting luxury private yachts. As the owner's right hand, you will keep the business running smoothly day-to-day — handling invoicing, purchase orders, client-facing emails, and general back-office operations. The idóneo candidate is proactive, communicates with confidence and clarity, and figures things out independently without constant direction. Responsibilities: Handle invoicing and purchase orders accurately and on time Manage and respond to client-facing emails — pulling information, answering basic inquiries, and keeping communication professional and timely Manage and update records within Jobber CRM, including client data, invoices, and job details Perform administrative and operational support tasks (data entry, document handling, workflow coordination) Improve and maintain internal documentation and templates to ensure repeatable,



scalable processes Proactively solve problems and reduce dependency on the owner by handling tasks independently Leverage AI tools to enhance efficiency, clarity, and quality of outputs Requirements: 5 years of executive assistant, operations administration, or similar experience Strong written communication and ability to produce polished, professional documents High attention to detail with ability to reconcile numbers, scope, and documentation Self-motivated and able to work independently with minimal supervision Strong problem-solving skills — figures things out without constant guidance Comfortable learning new systems and following structured workflows Available to work full-time PST hours (9am–5pm) Strong experience using AI tools (e.g., ChatGPT, Claude, Gemini) Available to start immediately — no notice period Nice to Have: Experience in HVAC, construction, or mechanical services Familiarity with CRM systems (Jobber, HubSpot, Salesforce, or similar) Experience working with small business owners or remote US-based teams QuickBooks or light accounting experience Process improvement or automation experience Software and Tools Used: Jobber (primary CRM for invoicing and operations) Google Workspace AI tools (ChatGPT, Claude, Gemini) QuickBooks (light usage)

📌 Executive Assistant Operations (México)
🏢 MangoTalent
📍 México