Remoto: Teletrabajo

Location: LATAM (Colombia preferred)Contract: Full-time, PermanentWork Modality: 100% Remote – PST Timezone (9am–5pm)Only CVs in English will be acceptedSalary: $2,000 – $2,500 USD/monthRole and Company Overview:We are hiring an Executive & Operations Assistant for a U.S.-based marine HVAC services company with 30 years in the industry. This is a small, owner-operated business supporting luxury private yachts. As the owner's right hand, you will keep the business running smoothly day-to-day — handling invoicing, purchase orders, client-facing emails, and general back-office operations. The idóneo candidate is proactive, communicates with confidence and clarity, and figures things out independently without constant direction.Responsibilities:Handle invoicing and purchase orders accurately and on timeManage and respond to client-facing emails — pulling information, answering basic inquiries, and keeping communication professional and timelyManage and update records within Jobber CRM, including client data, invoices, and job detailsPerform administrative and operational support tasks (data entry, document handling, workflow coordination)Improve and maintain internal documentation and templates to ensure repeatable,



scalable processesProactively solve problems and reduce dependency on the owner by handling tasks independentlyLeverage AI tools to enhance efficiency, clarity, and quality of outputsRequirements:5+ years of executive assistant, operations administration, or similar experienceStrong written communication and ability to produce polished, professional documentsHigh attention to detail with ability to reconcile numbers, scope, and documentationSelf-motivated and able to work independently with minimal supervisionStrong problem-solving skills — figures things out without constant guidanceComfortable learning new systems and following structured workflowsAvailable to work full-time PST hours (9am–5pm)Strong experience using AI tools (e.g., ChatGPT, Claude, Gemini)Available to start immediately — no notice periodNice to Have:Experience in HVAC, construction, or mechanical servicesFamiliarity with CRM systems (Jobber, HubSpot, Salesforce, or similar)Experience working with small business owners or remote US-based teamsQuickBooks or light accounting experienceProcess improvement or automation experienceSoftware and Tools Used:Jobber (primary CRM for invoicing and operations)Google WorkspaceAI tools (ChatGPT, Claude, Gemini)QuickBooks (light usage)

📌 Executive Assistant Operations (México)
🏢 MangoTalent
📍 México