Administrative Assistant – English & Spanish Speaking Industry: Boat Brokerage & Wholesale / Real Estate Operations

Position: Administrative Assistant

Schedule: Full-time | 40 hours/week | 5:00 PM–12:00 AM EST

Compensation: Approximately $1,000/month (~$6/hour), with flexibility for growth inside of the company

About the Role We are looking for a highly organized, proactive, and tech-savvy Administrative Assistant with strong Real Estate or Property Management experience to support the day-to-day operations of a growing business.

The adecuado candidate will have experience working with real estate operations, property management, vendors, contractors, tenants, financial records, and administrative processes. They should be comfortable managing multiple priorities, following up on tasks, communicating with different stakeholders, and keeping operations organized.

Fluency in both English and Spanish is required.

We are looking for someone who takes initiative, pays close attention to detail, communicates professionally, and can work independently in a fast-paced environment.

Key Responsibilities

- Provide day-to-day administrative and operational support
- Assist with real estate and property management operations
- Communicate with clients, tenants, vendors, contractors, and service providers
- Respond to phone calls, emails, text messages, and WhatsApp
- Coordinate schedules, meetings, appointments, and follow-ups
- Maintain organized records, documents, invoices, and internal files
- Track projects, maintenance requests, and outstanding action items
- Coordinate vendors, contractors, and service providers
- Assist with payment tracking, invoices, and administrative follow-ups
- Maintain spreadsheets, databases, and internal systems
- Prepare reports and assist leadership with operational tasks
- Help monitor income, expenses, and financial activity across multiple entities
- Support process improvements and help keep operations running efficiently




- Use AI tools and automation platforms to improve productivity
- Assist with additional property management and real estate-related tasks as needed

Requirements
- Fluent in English and Spanish, written and spoken
- Previous experience in Real Estate, Property Management, or Real Estate Operations is strongly preferred
- Previous administrative, operations, customer service, or coordinator experience
- Experience coordinating with vendors, contractors, tenants, clients, or service providers
- Basic understanding of multi-entity accounting, including income, expenses, payments, invoices, intercompany transactions, or financial activity across multiple businesses/entities
- Strong organizational and multitasking skills
- Excellent communication and follow-through
- Strong attention to detail
- Professional and confident communication skills
- Ability to work independently and solve problems proactively
- Tech-savvy and comfortable learning new systems
- Reliable internet connection and quiet work environment
- Ability to work 5 PM–12 AM EST

Preferred Qualifications
- Experience in Real Estate or Property Management
- Experience with DoorLoop, Buildium, or similar property management software
- Experience with Section 8 or affordable housing programs
- Experience managing vendors, contractors, tenants, or remote teams
- Familiarity with Google Workspace, Slack, Notion, Airtable, or ClickUp
- Experience using ChatGPT or other AI tools to improve workflows, reporting, and productivity

What We're Looking For We are looking for someone who is organized, proactive, reliable, detail-oriented, and comfortable taking ownership of their work.

A strong background in Real Estate or Property Management, combined with excellent administrative and communication skills, will be highly valued.

If you have experience keeping real estate operations organized, coordinating vendors and stakeholders, managing administrative and financial follow-ups, and working independently, we'd love to hear from you.

📌 Administrative/ Real Estate - VA (México)
🏢 We Clone You
📍 México