Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role At Pavago, one of our clients is hiring a highly organized Sales Assistant to support day-to-day sales operations, CRM management, scheduling, reporting, and proposal coordination.
This is an execution-focused role designed to keep the sales team organized and focused on selling.
You’ll support the sales process by managing:
CRM and pipeline data
Sales scheduling and coordination
Proposals and sales documents
Reporting and dashboards
Prospect follow-ups
Cross-functional sales workflows
If you’re detail-oriented, proactive, and enjoy keeping sales processes organized and moving forward, this role is a strong fit.
What You’ll Own CRM & Pipeline Management Maintain accurate records across CRM platforms such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
Update:
Leads
Contacts
Opportunities
Deal stages
Notes and activities
Perform regular CRM clean-up
Identify and correct duplicate, incomplete, or outdated records
Ensure CRM data remains clean, accurate, and reporting-ready
Help maintain clear visibility across the sales pipeline
Scheduling & Sales Coordination Schedule:
Sales calls
Product demos
Follow-up meetings
Internal sales discussions
Coordinate calendars across multiple time zones
Use tools such as:
Google Calendar
Outlook
Calendly
Manage reschedules, conflicts, and meeting reminders
Prepare agendas, materials, and relevant account context before meetings
Ensure sales representatives are prepared and informed
Proposals & Sales Documentation Prepare, format, proofread, and organize:
Sales proposals
Quotes
Presentations
Client-facing documents
Assist with RFP and RFI responses using approved templates
Create and update sales materials using:
Google Slides
PowerPoint
Canva
Ensure documents are accurate, professional, and delivered on time
Sales Reporting & Metrics Prepare weekly and monthly sales reports
Track:
Pipeline activity
Conversion rates
Deal progression
Sales KPIs
Maintain dashboards and reporting systems
Ensure reporting remains accurate and consistent across systems
Provide sales leadership with clear pipeline visibility
Communication & Follow-Up Draft professional:
Follow-up emails
Meeting reminders




Meeting summaries
Internal updates
Support inbound lead routing and response coordination
Track follow-ups to ensure opportunities don’t fall through the cracks
Maintain timely communication with prospects and internal stakeholders
Help sales representatives maintain momentum throughout the sales cycle
Cross-Functional Sales Support Collaborate with:
Sales
Marketing
Finance
Operations
Coordinate lead handoffs and internal approvals
Support contract processing
Assist with customer onboarding handoffs after deals close
Help eliminate communication gaps and operational delays
Required Experience & Skills 1–2+ years of experience in:
Sales Support
Sales Administration
Administrative Support
Operations Coordination
Executive Assistance
Hands-on experience with CRM platforms such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
Strong proficiency with:
Google Workspace
Microsoft Office
Experience with calendar and scheduling coordination
Strong written English communication skills
Excellent attention to detail
Strong organizational and time-management skills
Ability to manage multiple priorities and deadlines
Comfortable working independently during U.S. business hours
Nice to Have Experience supporting Account Executives, SDRs, BDRs, or sales leadership
Experience preparing:
Sales proposals
Presentations
Quotes
Sales collateral
Familiarity with B2B sales workflows
Experience in:
SaaS
Professional services
Recruiting
Marketing
Basic reporting and analytics experience
Familiarity with:
Excel Pivot Tables
Google Sheets reporting
Sales dashboards
Exposure to contract processing or customer onboarding
Tools You May Use Salesforce
HubSpot
Zoho CRM
Pipedrive
Google Workspace
Microsoft Office
Calendly
Google Calendar
Outlook
Canva
Google Slides
PowerPoint
What Makes You a Strong Fit You’re highly organized and naturally detail-oriented
You enjoy keeping systems, schedules,



and pipelines clean
You communicate clearly and professionally
You’re proactive with follow-ups rather than waiting for reminders
You can manage several priorities without losing accuracy
You take ownership of administrative details from start to finish
You enjoy helping sales teams operate more efficiently
What a Typical Day Looks Like You might start your day by reviewing the CRM, updating pipeline records, and checking upcoming sales meetings.
Throughout the day, you’ll coordinate calls, prepare proposals, send prospect follow-ups, update dashboards, and help Account Executives stay on top of active opportunities.
You’ll also coordinate with Marketing, Finance, and Operations to keep lead handoffs, approvals, contracts, and onboarding workflows moving.
In short: you keep the sales engine organized behind the scenes so the sales team can spend more time selling and closing deals.
Key Metrics for Success CRM accuracy and data cleanliness
Timely completion of sales follow-ups
Scheduling accuracy and efficiency
Proposal and document turnaround time
Pipeline reporting accuracy
Zero missed meetings or critical follow-ups
Sales team satisfaction with operational support
Consistent execution across sales workflows
Why This Role Stands Out Work directly with Account Executives and sales leadership
Gain hands-on experience with modern CRM and sales systems
Build skills across:
Sales Operations
Pipeline Management
Reporting
CRM Administration
Sales Coordination
Fully remote environment
Clear growth opportunities into:
Sales Operations
Revenue Operations
Account Management
Business Operations
Interview Process Initial Application Review
Spark Hire Intro Video
Video Interview with Pavago Recruiter
Practical Task – CRM / Scheduling / Sales Support Scenario
Client Interview
Offer & Onboarding
Apply Now If you’re highly organized, comfortable working with CRM systems, and enjoy supporting sales teams with scheduling, reporting, documentation, and follow-through, we’d love to hear from you.
Apply today and help keep sales operations organized, accurate, and moving forward.
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📌 Sales Assistant (Ciudad de México)
🏢 Pavago
📍 Ciudad de México