Bilingual Transaction Coordinator – California Real Estate & Compliance | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
Industry: Residential Real Estate
About the Role
At Pavago, one of our clients is hiring a detail-oriented Bilingual Transaction Coordinator to manage the administrative, documentation, and compliance side of California residential real estate transactions .
You’ll support agents from the time a purchase agreement is executed through the close of escrow , ensuring transaction files remain organized, critical deadlines are tracked, required documents and disclosures are completed, and all parties stay informed throughout the process.
This is an operations-focused role requiring strong organization, attention to detail, proactive follow-up, and the ability to manage multiple transactions at different stages simultaneously.
What You’ll Own
Transaction & File Management Open and manage transaction files from executed purchase agreement through close of escrow
Maintain accurate records within the transaction management platform
Review contracts, addenda, disclosures, and supporting documents for completeness
Maintain organized transaction files according to brokerage recordkeeping and compliance requirements
Prepare and organize documents for review, approval, and signature
Keep transaction records accurate and current throughout the transaction lifecycle
Identify missing or incomplete information before it creates delays or compliance issues
Deadlines & Compliance Track critical transaction deadlines, including:
Contingency periods
Inspection windows
Loan contingencies
Appraisal contingencies
Close-of-escrow dates
Proactively monitor deadlines and alert agents when action is required
Collect and confirm required California disclosure forms and transaction documents
Help ensure files meet California and brokerage compliance requirements
Identify missing signatures, documents, or required information
Follow up on outstanding compliance items
Maintain accurate documentation throughout the transaction
California Transaction Documentation Work with California residential real estate contracts and disclosures
Support documentation involving forms such as:
Transfer Disclosure Statement (TDS)
Natural Hazard Disclosure (NHD)
Seller Property Questionnaire (SPQ)
Agent Visual Inspection Disclosure (AVID)
Ensure required documents are collected and properly organized
Monitor files for outstanding documentation
Help maintain complete transaction records from contract through closing
Communication & Coordination Act as a point of contact between:
Real estate agents
Clients
Escrow/title officers
Lenders
Other transaction partners
Keep relevant parties informed about transaction progress and outstanding requirements
Follow up on pending documents, signatures, approvals, and other transaction items
Coordinate information between internal and external stakeholders
Help keep transactions progressing smoothly from contract through closing
Maintain clear and professional communication throughout the transaction lifecycle
Documents & Transaction Support Prepare and route transaction documents for electronic signature
Use DocuSign, DocuSign Rooms, Dotloop, or similar platforms




Track outstanding signatures and follow up as needed
Confirm completed documents are properly stored within transaction files
Coordinate additional transaction items such as:
Home warranty orders
Repair documentation
Vendor scheduling
Support agents with administrative tasks related to active transactions
Manage multiple files simultaneously while maintaining accuracy and attention to detail
Requirements
1–3+ years of experience as a Transaction Coordinator, Escrow Assistant, or in a similar real estate transaction support role
Working knowledge of California residential real estate transactions, contracts, timelines, and disclosure requirements
Strong understanding of transaction coordination from executed contract through close of escrow
Experience managing multiple transactions, files, or deadlines simultaneously
Experience using transaction management and electronic signature platforms
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to proactively track deadlines and follow up on outstanding items
Ability to identify missing or incomplete transaction documentation
Ability to work independently and manage responsibilities without constant supervision
Nice to Have
Experience supporting multiple real estate agents or a full brokerage team
Experience with DocuSign Rooms, Dotloop, or similar transaction management platforms
Experience working with California disclosure forms such as:
TDS
NHD
SPQ
AVID
Previous experience coordinating with escrow/title companies
Experience working directly with lenders and other transaction partners
Experience working within a real estate brokerage or transaction coordination environment
Tools & Technology
DocuSign | DocuSign Rooms | Dotloop | Transaction Management Platforms | Electronic Signature Tools | Real Estate Documentation Systems | Email | Calendar & Scheduling Tools
What Makes You a Strong Fit
You’ll likely thrive in this role if you:
Are highly organized and comfortable managing multiple deadlines simultaneously
Have hands-on familiarity with California residential real estate transactions
Pay close attention to details and quickly identify missing or incorrect information
Understand the importance of documentation and compliance
Proactively follow up without needing constant supervision
Communicate clearly and professionally with agents, clients, and external partners
Are comfortable working with contracts, disclosures, transaction documents, and real estate systems
Can stay calm and organized while managing transactions at different stages
Take ownership of your responsibilities and follow through consistently
Understand how accuracy and timely communication contribute to a smooth closing
What a Typical Day Looks Like
Your day may begin by reviewing active transaction files and identifying upcoming contingency, inspection, appraisal, loan,



and closing deadlines.
You could then review newly executed contracts, organize disclosures, prepare documents for electronic signature, follow up on missing paperwork, and update transaction files.
Throughout the day, you’ll communicate with agents, escrow/title officers, lenders, clients, and other transaction partners to ensure outstanding requirements are addressed.
As transactions approach closing, you’ll monitor remaining documentation and administrative items to help ensure files remain complete and transactions continue moving forward.
In short: you keep California real estate transactions organized, documented, compliant, and moving smoothly from executed contract through close of escrow.
Key Metrics for Success
Accuracy and completeness of transaction files
On-time tracking of transaction deadlines
Timely collection of required documents and disclosures
Reduction in missing or incomplete documentation
Consistent follow-up on outstanding transaction items
Accurate electronic signature and document routing
Smooth coordination between agents and transaction partners
Timely identification of potential deadline or compliance issues
Ability to manage multiple active transactions simultaneously
Organized and complete files through close of escrow
Why This Role Stands Out
Hands-on involvement throughout the California residential transaction lifecycle
Ownership of transaction coordination from executed contract through close of escrow
Direct collaboration with agents, clients, lenders, and escrow/title teams
Exposure to California-specific disclosures and compliance processes
Fully remote working environment
Opportunity to deepen expertise in real estate operations and transaction management
Career growth opportunities into:
Senior Transaction Coordinator
Lead Transaction Coordinator
Real Estate Operations Coordinator
Transaction Operations Manager
Brokerage Operations Manager
Interview Process
Initial Application
Spark Hire One-Way Video Interview
Initial Screening with Pavago
Client Interview
Final Selection & Onboarding
Spark Hire Video Interview – Required
As part of the application process, all candidates are required to complete a one-way video interview through Spark Hire .
After completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.
Completion of the Spark Hire video is required to be considered for the next stage . Please check your inbox as well as your spam or junk folder for the invitation.
Apply Now
If you have experience as a Transaction Coordinator, Escrow Assistant, or real estate transaction professional and understand California residential real estate transactions, disclosures, deadlines, and close-of-escrow processes , we’d love to hear from you.
Apply today and help keep real estate transactions accurate, organized, compliant, and moving smoothly from contract to closing.
#TransactionCoordinator #BilingualTransactionCoordinator #RealEstateTransactionCoordinator #CaliforniaRealEstate #RealEstateOperations #Escrow #EscrowAssistant #RealEstateCompliance #DocuSign #Dotloop #RealEstateJobs #RemoteRealEstate #RemoteJobs #RemoteWork
#LI-AG1

📌 Bilingual Transaction Coordinator (Ciudad de México)
🏢 Pavago
📍 Ciudad de México