Overview Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.
Your Role This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.
You’ll: Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace

Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins

Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)

Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)

Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic

Take on business admin (purchasing, record-keeping)



and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered

Spot repetitive work and help automate or systematize it rather than just repeating it each time

Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions

Handle confidential information with airtight discretion

You Bring: Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically

Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries

Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)

A proactive, versátil mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it

Comfort using AI tools to research and solve new problems independently

Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions

Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered: Competitive compensation based on experience and 15 days PTO

Full-time role with US Time overlap

100% remote (LATAM-based candidates)

High-trust partnership with a high-performing founder

Direct impact on executive performance and company operations

Interview Process: 1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience
2️⃣ Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage
3️⃣ Final Interview – Conversation with the CEO

📌 Executive Assistant to the CEO| Legal-Tech Startup | Remote (Ciudad de México)
🏢 Atomic Hr
📍 Ciudad de México