About the Role

We are looking for a proactive, resourceful, and highly organized Bilingual Virtual Assistant to support our operations and administrative teams remotely. You will be a key player in keeping day-to-day processes running smoothly - handling communications, coordinating tasks, managing data, and supporting multiple team members across time zones. If you thrive in a fast-paced environment, take initiative, and take pride in getting things done right, this role is for you.

Key Responsibilities

Administrative Support

- Manage calendars, schedule meetings, and coordinate appointments across multiple time zones

- Draft, proofread, and send emails and correspondence in both English and Spanish

- Prepare reports, summaries, presentations, and internal documentation as needed

- Handle data entry, file organization, and maintenance of digital records with high accuracy

Operations & Coordination

- Assist with day-to-day operational tasks, ensuring workflows stay on track and deadlines are met

- Coordinate between internal team members and external contacts, following up on outstanding action items

- Support onboarding logistics, including preparing documents and communicating with new contractors

- Monitor inboxes, flag priority items, and ensure timely responses

Communication & Client Interaction

- Communicate professionally with clients, partners, and vendors in English and Spanish





- Translate documents and written communications accurately between both languages

- Serve as a reliable point of contact for routine inquiries and information requests

Tools & Systems Management

- Maintain organized digital workspaces using project management and communication tools

- Input and manage data across spreadsheets, CRMs, or internal platforms

- Identify process inefficiencies and suggest improvements proactively

Requirements

- Fluent in English and Spanish (C1 level or above) - written and verbal. You will use both languages daily. This is non-negotiable.

- 1+ years of experience in an administrative, operations, or virtual assistant role

- Experience supporting remote teams or U.S.-based clients is a strong plus

- Proficiency with Microsoft Office Suite and/or Google Workspace

- Exceptional attention to detail, time management, and ability to manage multiple priorities

- Clear, professional communication skills in both languages

- Ability to work independently with minimal supervision and proactively flag issues

- Must provide own equipment (computer, reliable internet) and manage self-employment tax obligations

What We Offer

- Competitive compensation based on experience

- Fully remote - work from anywhere with a reliable internet connection

- Paid onboarding and training
- A collaborative, bilingual work environment

- Consistent full-time workload with a growing organization

📌 Virtual Assistant (Ciudad de México)
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📍 Ciudad de México