we are looking for a highly organized and proactive executive coordinator, marketing to support executive-level coordination, marketing initiatives, events, and special projects.

this is a hands-on, mid-level role for someone who combines strong executive coordination and project management skills with a background in marketing, events, or communications. The idóneo candidate is professional, polished, highly organized, and comfortable managing multiple priorities with limited supervision.

this person should be able to take a general idea or concept, turn it into an actionable plan, and coordinate the details needed to execute it successfully.

key responsibilities

- coordinate conferences, receptions, meetings, and other company events.
- research and book venues, hotels, restaurant reservations, and other event-related services.
- coordinate hotel room blocks, executive travel arrangements, schedules, and reservations.
- support executive attendees before and during conferences, meetings, and events.
- ensure meeting and conference rooms are properly prepared with required supplies, catering, refreshments, breaks, and av equipment.
- coordinate vendors, venues, printers, and other external partners as needed.
- manage the shipment and delivery of booth materials, printed collateral, signage, and other event materials.
- create and update presentations, slides, and branded decks based on general direction or concepts provided by leadership.
- support social media activities, including coordinating and publishing content.
- assist with basic advertising and promotional initiatives.
- coordinate executive or company appearances, speaking engagements, and related logistics.
- prepare and send speaker photos, bios, presentation materials, and other required information ahead of engagements.
- support the development of post-event content for newsletters, social media, and other communications.
- draft light marketing and promotional copy as needed.
- maintain project timelines, follow up on action items, and help ensure deadlines are met.
- coordinate multiple projects and priorities simultaneously while maintaining strong attention to detail.




- provide general executive and administrative support related to marketing initiatives, events, and special projects.
- partner closely with leadership and other internal stakeholders to ensure projects are executed professionally and efficiently.
- potentially help coordinate and provide direction to an intern or junior resource.

- previous experience in an executive coordinator, executive assistant, marketing coordinator, project coordinator, events coordinator, or similar role.
- previous exposure to marketing, communications, events, or brand-related activities.
- experience supporting executives or senior-level stakeholders is strongly preferred.
- strong project coordination and organizational skills.
- ability to independently manage projects from initial concept through execution.
- excellent attention to detail and strong follow-up skills.
- ability to manage multiple priorities, deadlines, vendors, and stakeholders simultaneously.
- professional presence and strong interpersonal skills.
- strong written and verbal communication skills.
- comfortable creating presentations and working with branded materials.
- basic experience with social media, marketing content, or promotional activities.
- strong proficiency with microsoft office or google workspace, particularly powerpoint or google slides.
- advanced english proficiency is required.
- a valid u.s. visa is required, as the role may involve travel to the united states for conferences, events, meetings, or other business activities.

preferred qualifications

- experience coordinating conferences, corporate events, trade shows, or executive meetings.
- experience managing executive travel and event logistics.
- marketing or communications background.
- experience creating presentations,



newsletters, social media content, or light marketing copy.
- experience working with vendors, venues, hotels, printers, or event service providers.
- experience coordinating or supervising interns or junior team members.

ideal profile

the ideal candidate is a resourceful, polished, and highly organized professional who enjoys making things happen behind the scenes. They are comfortable supporting executives while also taking ownership of marketing and event-related projects.

they do not need to be a senior marketing strategist or specialized copywriter. Instead, they should have enough marketing experience to understand branding, content, presentations, social media, and promotional activities while bringing the organization, judgment, and follow-through typically associated with a strong executive coordinator.

they should be comfortable receiving broad direction such as “here is the concept—run with it” and independently determining the steps needed to deliver a professional final result.

why join meztal?

at meztal , we prioritize innovation, collaboration, and personal growth. You’ll have the opportunity to work on meaningful projects, be part of a supportive team, and enjoy a culture that values work-life balance and professional development.

- christmas bonus : 30 days, to be paid in december.
- major medical expense insurance : coverage up to $25,000,000.00 mxn.
- dental insurance : always smile with confidence!
- life insurance : (death and mxn disability)
- vacation days : 12 vacation days in accordance with federal labor law + floating holidays : 3 floating holidays in addition to the 7 official holidays in mexico.
- cell phone reimbursement & transportation subsidy.
- multicultural exposure : work with operations within mexico and the united states.
- meztal internal events : strike a healthy balance between your professional and personal goals.
- exclusive discounts : benefits with different companies for being part of meztal.
- academic agreements : access to national universities and language schools.

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📌 Executive marketing coordinator (Villahermosa)
🏢 FlexTal Staffing
📍 Villahermosa