Description Business Operations Coordinator
Operations Coordination | CRM Management | Billing | Scheduling Position Type:
Full-Time, Remote Working Hours:
U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and execution-focused
Business Operations Coordinator
to support daily operations across scheduling, billing, CRM management, crew coordination, and administrative workflows. This is a hands-on operational support role designed for someone who thrives in structured environments, values accuracy, and takes ownership of keeping systems organized, workflows efficient, and operations running smoothly. Working closely with the Owner, you'll coordinate multiple operational functions including business administration, field operations, invoicing, scheduling, and client communication. This is not a strategic management role. Success comes from reliability, consistency, responsiveness, and operational excellence. If you're detail-oriented, systems-minded, and enjoy keeping businesses running efficiently behind the scenes,



this role is a great fit.
What You'll Own
Core Operational Execution
Support day-to-day operational workflows to ensure smooth business performance. Assist the Owner with administrative coordination and operational execution. Monitor workflows and proactively identify operational bottlenecks. Ensure tasks, updates, and records are completed accurately and on time.
Systems & Data Management
Maintain accurate records within CRM systems, including: Client information Scheduling details Job records Organize and manage files across: Microsoft Excel OneDrive CompanyCam Internal business systems Ensure operational data remains accurate, structured, and up to date. Prevent discrepancies affecting reporting, scheduling, billing, or payroll.
Invoicing & Billing Coordination
Process invoices accurately and on time. Verify billing aligns with completed work and operational records. Monitor accounts receivable and assist wit

📌 Business Operations Coordinator (Santa Catarina)
🏢 Pavago
📍 Santa Catarina