Description Business Operations Coordinator
Operations Coordination | CRM Management | Billing | Scheduling Position Type:
Full-Time, Remote Working Hours:
Business Hours
Business Operations Coordinator
to support daily operations across scheduling, billing, CRM management, crew coordination, and administrative workflows. Working closely with the Owner, you'll coordinate multiple operational functions including business administration, field operations, invoicing, scheduling, and client communication. This is not a strategic management role. If you're detail-oriented, systems-minded, and enjoy keeping businesses running efficiently behind the scenes, this role is a great fit.
Support day-to-day operational workflows to ensure smooth business performance. Systems & Data Management
Maintain accurate records within CRM systems, including: Microsoft Excel OneDrive CompanyCam Internal business systems Ensure operational data remains accurate, structured, and up to date. Prevent discrepancies affecting reporting, scheduling, billing, or payroll.
Invoicing & Billing Coordination




Verify billing aligns with completed work and operational records. Monitor accounts receivable and assist with payment follow-ups. Monitor crew schedules and job progress using platforms such as: Aspire Azuga Similar operational software Identify scheduling conflicts, delays, or workflow issues proactively. Review daily time entries to support payroll and job costing accuracy. Coordinate communication between field crews and office operations.
Lead & Client Pipeline Management
Maintain accurate CRM pipelines and follow-up schedules. Vendor research Pricing comparisons Municipal contract research Organize operational documentation and reporting. Email inbox Microsoft Teams communication Operational correspondence Respond to routine communication while escalating urgent matters appropriately. Proven experience in: Operations Coordination Administrative Support Billing Invoicing Business Operations Ex

📌 Business Operations Coordinator Full Time (Santa Cruz de Rosales)
🏢 Pavago
📍 Santa Cruz de Rosales