Job Description
Key Responsibilities
- Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating the needs of senior leaders.
- Arrange domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
- Prepare, edit, and format confidential documents, reports, correspondence, and executive-level presentations.
- Maintain organized records, files, and shared repositories, ensuring accuracy, confidentiality, and effective version control.
- Partner with Finance to support expense management, budget tracking, purchase requisitions, forecasting inputs, and reporting activities.
- Coordinate conferences, team events, town halls, offsites, and client meetings, including logistics, vendor management, participant communications, and materials preparation.
- Act as a key point of contact for internal teams, senior stakeholders, external clients, and vendors, ensuring professional and timely communication.




- Train and support administrative team members by sharing best practices, tools, and process knowledge.
- Identify opportunities to improve workflows, increase efficiency, and enhance administrative processes.
- Provide project coordination support by tracking timelines, monitoring action items, facilitating follow-ups, and escalating risks when appropriate.
- Leverage Artificial Intelligence (AI) tools and digital productivity solutions to streamline administrative workflows, enhance efficiency, support research, content creation, scheduling, and day-to-day business operations.
- Handle highly sensitive and confidential information with discretion and professionalism.
- Successfully manage multiple priorities simultaneously while maintaining exceptional attention to detail and accuracy.

Required Qualifications
- 3+ years of progressive administrative experience supporting senior leaders or executives in a professional and fast-paced environment.
- Advan

📌 Executive Assistant (México)
🏢 Thomson Reuters
📍 México