Senior Executive Assistant
LatAm
Remote
About Our Client
Our client is a dermatologist-founded clinical skincare brand and one of the top dermatologist-founded skincare brands in the U.S., owned by a major integral consumer goods company. Known for anchoring its marketing and formulation in clinical proof, the brand has also crossed into social commerce with multiple viral products. It operates a true omnichannel business, selling direct-to-consumer, through a professional skincare provider network, and across authorized international retail in six markets, supported by a full loyalty ecosystem and AI-powered skin diagnosis tools.
About the Role
Our client is looking for an
Executive Assistant
to support a senior executive leading a team of 30 or more people across a fast-moving consumer beauty business. You will own calendar management, travel booking, and meeting prioritization, applying real judgment about what deserves the executive's time.
This role requires more than organizational skills. The executive moves quickly and receives a high volume of meeting requests, so you'll need to think clearly under pressure and take genuine ownership of their time.
Responsibilities
Own the executive's calendar end to end, triaging requests and deciding what gets scheduled, deferred, delegated, or declined
Protect focus time and prepare the executive with context and materials ahead of every commitment
Resolve scheduling conflicts proactively and without creating friction for stakeholders
Book and manage all domestic and international travel, including flights, hotels, ground transport, and dining reservations
Build detailed itineraries with confirmations and timing buffers, and handle last-minute changes or re-routes efficiently
Manage the executive's inbox, flag priority items, and draft responses as needed
Communicate professionally with internal stakeholders, external partners, and vendors on the executive's behalf
Track and close all follow-ups and open items without prompting
Handle expense reporting, document management,



and recurring administrative tasks
Support ad hoc projects and special requests as they arise
What We're Looking For
Proven experience as an EA supporting a senior leader managing a team of 30 or more people (hard requirement)
Strong critical thinking skills, with the ability to independently assess and prioritize meeting requests based on the executive's goals and workload
Expert calendar management with a track record of running a complex, high-volume calendar without errors or gaps
Excellent international and domestic travel booking experience with strong attention to logistics and detail
Excellent written and verbal English communication with a polished, professional tone
Proactive, self-directed, highly discreet, and reliable with sensitive business information
Nice to Have
Experience supporting a senior executive in a consumer goods, beauty, retail, or lifestyle brand
Background managing travel and calendars for executives with large, cross-functional teams
Familiarity with tools such as Google Workspace, Microsoft Office, Concur, or similar expense and travel platforms
Experience in a corporate environment where stakeholder management and professionalism are non-negotiable
Work Schedule
100% remote setup
so you can work wherever you're most productive
This position operates on a
full-time basis
, with dedicated hours to ensure alignment with the team and delivery of quality work
Availability Monday through Friday, 8 AM to 4 PM US Pacific Time
Compensation & Time Off
Compensation paid in
USD
Paid
bi-monthly
on the 15th and 30th
Paid Time Off
according to company policy
Holidays observed
according to company guidelines
Application Requirements
Please submit:
An updated resume
A
1–2 minute Loom video
introducing yourself, describing your experience supporting a senior executive with a large team, and walking through how you'd decide what gets scheduled when the executive has five meeting requests for the same time slot
Only candidates who submit a Loom video will be moved to the next step of the hiring process.

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