This role involves coordinating and supporting all phases of project management, from documentation and budgeting to procurement, scheduling, and administrative follow-up. The Project Coordinator will work closely with internal and external stakeholders to ensure smooth project execution, while demonstrating strong organizational, analytical, and problem-solving skills.

POSITION-RELATED INFORMATION
START DATE : As soon as possible

EMPLOYMENT STATUS : Permanent

WORK LOCATION : Mexico office, remote work possible in a hybrid mode

Understand the overall vision of the project, its challenges, and pay particular attention to details;

Prepare project documentation (project opening form, insurance, prevention program, shop drawings, technical sheets, etc.);

Work closely with the various stakeholders, both internal and external;

Manage the project’s communication tools;

Launch and maintain the project’s administrative structure in the ERP management system;

Monitor, analyze, and adjust budgets diligently;

Track project progress and communicate results to stakeholders;

Manage the project’s procurement process (follow-up on supplier orders);

Assist the department director in drafting supplier contracts;





Monitor change orders for projects in collaboration with the sales representative;

Monitor, analyze, and adjust schedules diligently;

Contribute to the preparation of bids;

Prepare logistics and transport documentation;

Take minutes during project meetings;

Execute the project closure process (management software, archiving, documentation, etc.);

Perform any other related tasks.

REQUIREMENTS AND DESIRED SKILLS :

1 to 3 years of experience in a project delivery company;

Bilingualism (Spanish and English) required, proficiency in French is an asset;

Strong analytical skills;

Exceptional organizational skills (time and priority management);

Ability to manage multiple projects simultaneously and adapt to unforeseen circumstances;

Team player;

Strong stress tolerance;

Autonomous, proactive, and solutions-oriented;

Demonstrates natural leadership in the workplace;

Strong attention to detail;

Proficiency with the following software: Office 365 Suite and SAP Business ByDesign (an asset);

Training in project management (an asset);

Knowledge of audiovisual systems (an asset).

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📌 PROJECT COORDINATOR (Ciudad de México)
🏢 XYZ Technologies
📍 Ciudad de México