Key Responsibilities

- Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating the needs of senior leaders.
- Arrange domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
- Prepare, edit, and format confidential documents, reports, correspondence, and executive-level presentations.
- Maintain organized records, files, and shared repositories, ensuring accuracy, confidentiality, and effective version control.
- Partner with Finance to support expense management, budget tracking, purchase requisitions, forecasting inputs, and reporting activities.
- Coordinate conferences, team events, town halls, offsites, and client meetings, including logistics, vendor management, participant communications, and materials preparation.
- Act as a key point of contact for internal teams, senior stakeholders, external clients, and vendors, ensuring professional and timely communication.
- Train and support administrative team members by sharing best practices, tools, and process knowledge.
- Identify opportunities to improve workflows, increase efficiency, and enhance administrative processes.
- Provide project coordination support by tracking timelines, monitoring action items, facilitating follow-ups, and escalating risks when appropriate.
- Leverage Artificial Intelligence (AI) tools and digital productivity solutions to streamline administrative workflows, enhance efficiency, support research, content creation, scheduling, and day-to-day business operations.
- Handle highly sensitive and confidential information with discretion and professionalism.
- Successfully manage multiple priorities simultaneously while maintaining exceptional attention to detail and accuracy.

Required Qualifications

- 3+ years of progressive administrative experience supporting senior leaders or executives in a professional and fast-paced environment.
- Advanced English proficiency (written and verbal),



with the ability to confidently communicate, prepare documentation, and interact with integral stakeholders.
- Degree in Business Administration, Communications, Executive Assistant Studies, or a related field, or equivalent professional experience.
- Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Demonstrated ability to manage complex calendars, travel arrangements, meetings, and executive priorities.
- Exceptional organizational skills with a strong attention to detail and commitment to accuracy.
- Highly proactive mindset with the ability to anticipate needs, solve problems independently, and take initiative.
- Ability to effectively manage multiple tasks, competing priorities, and changing deadlines.
- Strong interpersonal and communication skills, with the ability to interact professionally at all levels of the organization.
- Proven ability to handle confidential information with discretion and sound judgment.
- Experience coordinating projects, tracking deliverables, and ensuring timely follow-up on action items.
- Strong internet research and information-gathering skills.

Preferred Qualifications

- Experience supporting executives within a global or multinational organization.
- Experience with expense management systems, travel platforms, and procurement processes.
- Familiarity with SharePoint, OneDrive, and other collaboration tools.
- Experience coordinating large-scale events, conferences, leadership meetings, or company-wide initiatives.
- Previous experience mentoring or training administrative professionals.
- Demonstrated track record of driving process improvements and administrative efficiencies.

What's in it For You?

- Hybrid Work Model: We've adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
- Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and p

📌 Executive Assistant (México)
🏢 Thomson Reuters
📍 México