Executive Assistant

Location: Mexico — Remote

Schedule: Monday–Friday, 9:00 AM–5:00 PM ET

Employment Type: Full-time, 40 hours/week

Industry: Construction

Overview

We’re looking for an Executive Assistant to provide high-level administrative and operational support to a fast-paced construction team. This role is idóneo for someone who understands construction workflows and knows how to keep projects, communication, and priorities organized.

You’ll work closely with leadership while coordinating schedules, project documentation, vendors, subcontractors, and internal follow-ups.

Key Responsibilities

- Manage executive calendars, appointments, scheduling requests, and day-to-day priorities.
- Monitor incoming communications, draft professional email responses, and flag time-sensitive items.
- Organize project documentation, including vendor files, contracts, subcontracts, and administrative records.
- Coordinate communication across field teams, subcontractors, suppliers, and client representatives.
- Prepare meeting agendas, participate in team briefings, and track action items through completion.
- Maintain internal databases, project trackers, and administrative records with accurate, up-to-date information.




- Support monthly AIA billing requisitions and related documentation.
- Track construction proposals and project information using Excel.

Requirements

- +3 years of Experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, or similar role.
- Previous experience supporting teams within the construction industry or strong knowledge of construction operations.
- Excellent written and verbal English communication skills.
- Ability to manage multiple priorities, deadlines, and follow-ups independently.
- Proficiency with Microsoft Excel, digital calendars, email management, and standard office tools.
- Handling project documentation and administrative records.

Nice to Have

- Experience coordinating submittals, change orders, or construction project documentation.
- Familiarity with construction management software and file-sharing platforms.
- Experience supporting AIA billing or monthly requisitions.
- Exposure to vendor invoice tracking or purchase order reconciliation.

Why Join

Take ownership of a key support function while gaining hands-on exposure to construction operations and working closely with leadership in a role where organization and execution have a direct impact.

📌 Administrative Assistant (México)
🏢 Globaltize
📍 México