**Job details**:
- Location: Remote
- Hours: 40 hrs/week (must be aligned with and available during PST working hours)
- Reports to: CEO, Finance Lead and Financial Controller
**PLEASE READ BEFORE APPLYING**:
**Who You'll Work With**:
This role reports directly to the CEO and works closely with external accounting partners, the internal operations team, and the Financial Controller FP&A.; You will be the internal execution lead for financial systems, AP/AR processing, vendor coordination, and finance-related documentation across multiple entities and projects.
We are a high-performance, fast-moving startup that values communication, clarity, and precision. This role is perfect for someone who thrives in a highly collaborative environment, is skilled in bookkeeping and financial coordination, and knows how to proactively manage systems and questions before they become bottlenecks.
**Key Responsibilities**:
This role oversees financial management across all aspects of the CEOs business and personal accounts, ensuring seamless operations across multiple entities, investments, and ventures.
**1. Accounts Payable, Receivable & Vendor Coordination**
- Manage weekly payment approvals and invoice processing via QuickBooks
- Coordinate with external controller for payment runs and coding
- Track accounts receivable and vendor contract obligations
**2. Financial Reporting & Reconciliation**
- Pull and organize weekly AP, AR, and balance sheet reports across entities
- Reconcile accounts, credit cards, and recurring transactions for reporting accuracy
- Assist in flagging uncategorized or missing entries (e.g. rent, SaaS charges)
**3. Documentation & Internal Controls**
- Maintain and organize key financial records in Google Drive (e.g. contracts, insurance, SPV documentation)




- Work with ops and compliance to support tax deadlines, quarterly filings, and audit prep
- Coordinate with vendors to ensure access to clean, categorized data
**4. SaaS & Subscription Oversight**
- Track active subscriptions and flag duplications or overspending
- Support quarterly reviews of SaaS stack with operations
- Collaborate on savings opportunities and contract renegotiation where needed
**5. Execution Support for External Vendors**
- Serve as the point-of-contact for all finance-related documentation and follow-up
- Organize information requests and deadlines from tax firms, CPAs, and legal partners
- Ensure internal systems (QuickBooks, Drive, ClickUp) reflect vendor inputs correctly
**What Were Looking For**:
**Experience**:
- 5+ years in bookkeeping, finance operations, or multi-entity accounting
- Experience supporting external controllers, tax advisors, and vendors
- Background in startup or fast-paced operational settings preferred
**Technical Skills**:
- Advanced proficiency in QuickBooks Online, QuickBooks Pro, and Excel.
- Experience with Xero, Google Sheets, and automation tools is a plus.
- Familiarity with ClickUp, Slack, and financial dashboard tools.
**Communication & Workflow**
- Highly organized and proactive
- Able to turn financial documents into actionable to-dos and flags
- Comfortable working with ambiguity and incomplete data — and resolving it
**Bonus Points**




- Experience working with CPAs and handling audit prep
- Prior exposure to venture capital, media, or creative industries
- Familiarity with SaaS contract negotiation or cost optimization
**Job Details**:
- Location: Remote
- Hours: 40hrs/week
**About Us**:
**Who We Are**
Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions. We collaborate with high-profile clients to strategize, produce, and optimize compelling content that drives engagement, brand visibility, and business growth. Our creative team functions as a fully integrated powerhouse—combining strategy, design, production, and performance analysis to deliver world-class results.
**AI Mindset & Continuous Innovation**
We operate with an AI-first mindset and look for people who use technology to work faster, smarter, and more creatively. At Trolley, AI is part of everyday work, and we expect new hires to support a culture of curiosity, experimentation, and continuous improvement.
**We Operate Under Founder Mode**
Trolley operates on a Founder Mode mindset—focused on ownership, strategic thinking, and fast execution. We seek proactive, entrepreneurial thinkers who use AI to optimize work. Founder Mode emphasizes high-trust, collaborative teams where contribution outweighs control. We value creativity, resourcefulness, and clear communication. If you're impact-driven, thrive in dynamic environments, and believe in scaling through systems, this is the place for you.
**Benefits at Trolley**
At Trolley, we believe in building a company that works for _you_ — not the other way around. That means freedom, tools, and culture that support both your creativity and your execution. We offer:
- Work from anywhere
- Versátil schedule

📌 Senior Bookkeeper (Ciudad de México)
🏢 Trolley
📍 Ciudad de México