Application Closing Date

Application Closing Date: Wednesday, 7 October, 2026

Location: Regional, Americas and the Caribbean, with a preference for Mexico

Annual Gross Salary: MXN$ 279,403.00 - 377,194.00

Context of Role The role is part of the Corporate Services team within IPPF’s Americas and the Caribbean Regional Office.

It provides operational and administrative support to the Regional Office, working closely with colleagues, Member Associations, Partners and external suppliers.

Role Purpose

This role will work across the Regional Office, organising all the office events and providing administrative support, from creating purchase orders to ensuring travel arrangements. The role also supports Senior Management Team meetings and affiliate’s meetings.

Deliverables

- Manage the logistics of all events organised by the office, including negotiating contracts with hotels calculating per diems and ensuring catering and accommodation needs are fulfilled
- Support in travel and administrative follow ups on events
- Support travel organisation for senior leadership team of ACRO
- Provide logistic information to participants from Member Associations and Partners and processing travel reimbursement requests, in line with IPPF policies and procedures
- Provide administrative support to the office, including facilitating the signature and preparation of specific contracts with consultants.
- Create purchase orders for processing.
- Reconciliation of the Regional director’s corporate credit card
- Oversee the relationship with travel agencies to ensure value for money and the following of relevant IPPF policies and procedures.
- Make sure the Senior Management Team has a rolling calendar and meetings are minuted.
- Manage the organization of affiliate’s virtual meetings ensuring participants’ time are booked and minutes with documentation are circulate
- Process due diligence checks as requested and in line with IPPF Safeguarding policies and procedures
- Support and enable a safe environment, adhering to the safeguarding reporting and monitoring requirements of this role.
- Support all the team with the internal systems if it requires and policies implementations.

Essential Skills

- Track record of organising events and conferences, including coordinating travel.
- Excellent organisation, planning and administration skills to ensure consistency with the ability to multi-task and adapt to changing circumstances.




- Collaborate with others to achieve team goals and build professional effective working relationships.
- Good problem-solving skills with a track record of raising issues in a constructive way.
- Demonstrate proficiency with Office 365 (including good Excel skills)
- Knowledge of MailChimp and ERP is advantageous

Person Specification

- Education / Formation (Essential): Bachelor's degree or equivalent in Business Administration, Event/Hospitality Management, Communications, Office Administration or related field.
- Experience (Essential): Minimum 2–3 years' relevant experience in events/conference logistics and administrative/office support, including coordinating travel and managing supplier relationships (hotels, travel agencies).
- Language (Essential): Fluent Spanish and strong working English (B2).

About Us IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy. IPPF is a global movement delivering sexual and reproductive health services and rights. We are a diverse, feminist, and values-driven workplace - multi-national, multi-cultural, multi-racial, multi-lingual, and intergenerational.

We are an equal opportunities employer and appoint on merit through open competition. We actively encourage applications from people with lived experience and from the communities we serve, especially those from marginalised groups.

WHY JOIN IPPF?

- IPPF offers meaningful work, an inspiring environment, professional growth, and the chance to make a lasting impact on the lives of individuals and communities around the world. Working for IPPF offers a compelling value proposition:
- Mission-Driven Organization: IPPF is a globally recognized leader. By joining IPPF,



you become part of a mission-driven organization dedicated to empowering individuals and communities, advancing gender equality, and improving access to comprehensive healthcare services.
- Bringing Positive Change: IPPF brings positive change to the lives of millions of people worldwide. Reducing maternal mortality, preventing unintended pregnancies, combating gender-based violence, promoting comprehensive sexuality education, and advocating for the realization of sexual and reproductive health, rights and justice for all, and especially marginalized people.

- General Reach and Influence: IPPF works across all continents, providing a unique opportunity to work on a integral scale to shape change and implement innovative approaches to combat racism.
- Commitment to Diversity and Inclusion: IPPF is committed to diversity, equity, and inclusion in all aspects of its work. You will play a crucial role in building an inclusive and equitable organization that respects and values individuals’ backgrounds, experiences, and identities.

At IPPF, our values guide how we work, how we lead and how we partner.

We:

- Uphold dignity by championing bodily autonomy and the full realisation of sexual and reproductive rights for all.
- Champion equality through feminist, anti-racist, anti-ableist and intersectional practice.
- Demand justice for all by challenging structural inequalities and standing alongside social movements for change.
- Celebrate pleasure, recognising sexual and reproductive health as a positive state of wellbeing, joy and fulfilment.
- Build global and local community, led by those most affected and powered by youth, volunteers and partners.
- Act with integrity, holding ourselves accountable to people, partners, donors and each other.
- Foster resilience by learning, adapting and persevering in complex and changing contexts.

YOUR ETHOS

- Demonstrate an understanding of and commitment to safeguarding in a local and international context.
- Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
- An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
- Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of workers’ rights and access to health care in sex work.

📌 Events and Administration Officer (ACRO) (Soledad Atzompa)
🏢 IPPF Americas and The Caribbean Region
📍 Soledad Atzompa