Remote | Chiropractic Clinic | 30 Hours/Week |$6/hourperformance-based increase after 6 monthsPosition OverviewWe are seeking a highly capable Medical Virtual Assistant (MVA) to support the overall operational health of a busy healthcare clinic.
This role is adecuado for someone who is very sharp, proactive, detail-oriented, emotionally intelligent, and able to take ownership of important clinic workflows with minimal supervision.This is not a basic task-following role.
The ideal candidate must be able to think ahead, identify operational gaps, take initiative, and help remove administrative and billing-related tasks from the provider's plate.We are looking for someone with excellent English communication skills, strong executive presence, high accountability, and the ability to build a trust-based working relationship with the provider and care team.Key ResponsibilitiesInsurance Verification Verify patient insurance after the patient checks in, typically around 15 minutes after the scheduled appointment time.
Ensure all insurance information is accurate, updated, and properly documented.Denied Claims Management Review denied claims, identify denial reasons, and assist with claim reprocessing.
Track issues, follow up on missing information, and help prevent repeat claim errors.EOB Processing Review and process Explanation of Benefits documents.
Help organize, validate, and clear EOB backlogs while ensuring billing and insurance documentation is accurate.Patient Balance Resolution Review outstanding insurance balances and patient account issues.
Track unresolved balances, identify the source of the issue, and coordinate next steps for resolution.Claims Processing Support claims-related workflows, including Cigna and Veterans Affairs claims.
Ensure claims are reviewed, tracked,



and escalated when necessary.Payment Coordination Assist with vendor payment coordination, including check payments when needed.
Ensure payment-related tasks are completed accurately and on time.SOAP Note Monitoring Monitor SOAP note completion, accuracy, and compliance.
Track missing, incomplete, or delayed documentation and communicate concerns appropriately.Appointment Tracking Track missed appointments, canceled appointments, and scheduling trends.
Identify patterns that may affect clinic revenue, patient flow, or provider productivity.Reports and Operational Tracking Prepare reports on outstanding balances, missed appointments, canceled appointments, EOB backlog, denied claims, and other operational metrics.
Reports should include clear insights and practical recommendations when needed.Team Coordination Support smooth communication between the provider, care team, and administrative staff.
Help ensure updates are clearly shared, priorities are followed through, and important tasks are not missed.Operational Support Proactively identify workflow gaps, billing concerns, documentation delays, scheduling issues, and patient account problems.
Recommend practical solutions to improve clinic efficiency.Mandatory RequirementsMinimum of 1 year of experience as a Medical Virtual AssistantExperience supporting a US healthcare practiceExperience with insurance verification, EOBs, claims, denied claims, patient balances, or billing supportExposure to CPT and ICD-10 codesStrong English communication skills,



both written and verbalStrong executive presence and professional communication styleMust be a Mac OS userStrong attention to detail and follow-throughAbility to work independently with minimal supervisionProven leadership, ownership, or high-accountability experience in a previous roleRequired Soft SkillsProactive and able to anticipate needs before being askedHighly detail-oriented with billing, documentation, and reporting tasksStrong critical thinking and problem-solving skillsEmotionally intelligent and patient when working with a busy providerConfident, professional, and organized in communicationAble to take personal responsibility for assigned workResourceful and self-motivated when learning new workflowsTrustworthy, dependable, and comfortable handling sensitive informationNice to HavePrior experience supporting a chiropractic clinicExperience with Cigna or Veterans Affairs claimsExperience clearing EOB or billing backlogsExperience preparing operational or billing reportsExperience mentoring, training, or supporting new team membersExperience working closely with a clinic owner, provider, or executive-level leaderSchedule And CompensationSchedule: Monday to FridayHours: 6 hours per day, 30 hours per weekRate: $6 per hourWork Setup: RemoteDevice Requirement: Mac OS requiredIdeal CandidateThe ideal candidate is someone who does not wait to be told every step.
This person should be observant, organized, and confident enough to identify what needs attention.They should be able to manage detailed billing and administrative tasks while also thinking about the bigger picture of clinic operations.The right candidate will be sharp, emotionally intelligent, highly reliable, and capable of becoming a trusted operational support partner for the provider and care team.
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