We are seeking a highly organized and proactive Construction Administrative Assistant to support the Owner and Project Manager of a real estate development and construction company.

Construction and Project Support

- Submit and track permits, utility applications, inspections, and city approvals.
- Coordinate with inspectors, plan checkers, architects, engineers, contractors, and vendors.
- Maintain project logs, deadlines, documents, proposals, invoices, and warranties.
- Order materials and services and follow up on deliveries.
- Draft basic agreements, notices, correspondence, and project updates.
- Identify delays and report completed, pending, and overdue items.

Executive Assistance

- Manage the Owner’s calendar, tasks, reminders, meetings, and follow-ups.
- Answer calls and respond professionally to emails, messages, and inquiries.
- Communicate with team members, vendors, clients, tenants, and agencies.
- Conduct research and ensure important matters are completed without repeated reminders.
- Maintain confidentiality of company, financial, tenant, and project information.

Office Responsibilities

- Maintain organized digital files, spreadsheets, trackers, and company records.
- Coordinate signatures and retain executed documents.
- Assist with invoices, payment requests, expenses, and general administrative duties.

Qualifications

- Fluent written and spoken English.
- Experience in construction administration, permitting, project coordination, or property management is preferred.
- Ability to learn permitting and project-tracking systems quickly.
- Strong organization, communication,



follow-up, and multitasking skills.
- Dependable, detail-oriented, resourceful, and able to work independently.
- Proficient with Microsoft Office/Google Workspace (Word, Excel, Sheets, Docs).
- Fieldwire or similar construction software experience is preferred.
- Reliable computer, high-speed internet, and a quiet workspace.
- Must have reliable internet and computer to work.

Schedule and Compensation

- Full-time remote position
- Monday–Friday, 7:00 a.m.– 4:00 p.m. Pacific Time
- Must also be available on weekends for urgent property matters.
- Competitive salary based on experience

Experience:

- Construction Administrator : 5 year (Preferred)
- Project Coordination: 3 year (Preferred)
- Administration or Assistant : 3 year (Preferred)

Language:

- English )Written and Spoken (Required)

To Apply

Submit your résumé, a brief description of your relevant experience, and your earliest available start date and interview availability.

Job Type: Full-time

Pay: $23,000.00 - $25,000.00 per month

Application Question(s)

- Do you have experience preparing and tracking permits, inspections, plan-check corrections, and utility applications in the USA. ? Please explain.
- Do you have experience with city agencies such as LADBS, LADWP, Public Works, Planning, and local utility providers in the USA. ? Please Explain

Education:
- High school or equivalent (Preferred)

Experience:
- Construction Administrator Assistant: 3 years (Required)
- Office Assistance: 5 years (Required)

Language:
- English (Required)

Work Location: Remote

📌 Construction Administrative Assistant / Project Management — Remote (México)
🏢 MICAM MANAGEMENT SERVICES
📍 México