Key Responsibilities

- General Administration

- Manage daily office administrative affairs: office supplies, vendor coordination, meeting arrangement, visitor reception, document translation, filing & records management, logistics & expense sorting.
- Support cross-region meetings between MX team and China HQ, take meeting minutes, follow up action items.

2. Basic HR Operations
- Support full-cycle basic HR work: recruitment coordination, candidate scheduling, interview arrangement, employment document preparation, employee onboarding / offboarding, employee file maintenance, attendance tracking, local employee inquiry support.
- Coordinate with local payroll & benefits providers, collect HR data and prepare simple HR reports.
- Ensure HR documents comply with Mexico local labor regulations.

3. Sales / Business Basic Support
- Provide operational support for the sales team: maintain sales records,



prepare quotations & sales documents, organize sales data, generate sales dashboards/reports, track deal follow-up tasks.
- Assist in customer communication, order coordination, contract filing and sales-related document translation.

Requirements

1. 3–5 years relevant working experience combining office administration, basic HR operations and sales/business support experience.
2. Bachelor’s degree preferred.
3. Fluent English or Chinese
4. Strong organizational skill, able to multi-task and prioritize multiple work streams in fast-paced environment.
5. Proficient in MS Office (Excel, PowerPoint, Outlook). CRM / HR system experience is a plus.
6. Detail-oriented, good communication, cross-cultural collaboration mindset, proactive work style.

📌 HR& Admin Coordinator (Ciudad de México)
🏢 XTransfer
📍 Ciudad de México