Description Project Coordinator (Remote | Project Management, Operations, Client Coordination)

Position Type

Full-Time, Remote Working Hours:

Adaptable (Aligned with U.S. client collaboration)

About the Role

We're hiring a

Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives. This is a high-execution role focused on: Tracking timelines Coordinating teams Managing communication Ensuring deliverables are completed on time You'll act as the operational backbone of projects , ensuring nothing slips through the cracks.

What You'll Own

Project Coordination & Execution

Track project timelines, deliverables, and dependencies Ensure tasks are completed on time across teams Maintain clear visibility into project status Support smooth execution from start to finish

Stakeholder Communication

Act as the central communication hub between: Clients Internal teams Project managers Provide regular updates and ensure alignment Follow up consistently to keep projects moving

Project Tracking & Documentation

Maintain project plans, timelines, and trackers Document: Meeting notes Status updates Action items Use tools like: Asana Trello Monday.com

Meetings & Coordination

Schedule and coordinate project meetings Prepare agendas and ensure clarity on objectives Track follow-ups and action items after meetings

Risk & Issue Management

Identify delays, risks, or blockers early Flag issues proactively to project managers Help coordinate solutions across teams

Resource & Budget Support

Assist with resource allocation across projects Track project expenses vs. budget Support project managers with planning and reporting

Reporting & Visibility

Prepare project status reports for stakeholders Provide clear updates on: Progress Risks Deliverables Support presentations and reporting materials

What Makes You a Strong Fit





You are highly organized and detail-oriented You follow up until things are completed You can manage multiple projects without losing clarity You communicate clearly and proactively You anticipate problems before they escalate

Required Experience & Skills

2+ years in: Project coordination Project management support Operations roles Experience with project tools like: Asana Trello Monday.com Strong proficiency in: Google Workspace or Microsoft Office Experience with: Project documentation Reporting and tracking Excellent communication and coordination skills

Nice to Have

Exposure to project management methodologies (Agile, Scrum, Waterfall) Experience working with remote or distributed teams Background supporting client-facing projects Experience managing multiple stakeholders simultaneously

What a Typical Day Looks Like

Review project trackers and update timelines Follow up with team members on pending tasks Coordinate meetings and document key outcomes Identify risks and escalate when needed Update stakeholders on progress Support reporting and project documentation In short: You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

Key Metrics (KPIs)

On-time completion of project deliverables Accuracy of project tracking and documentation Timeliness of follow-ups and updates Reduction in missed deadlines or execution gaps Stakeholder satisfaction and communication quality

Why This Role Stands Out

High ownership across multiple projects Exposure to cross-functional teams and client work Clear path into Project Manager roles Opportunity to build strong operational systems Remote flexibility with structured workflows

Interview Process

Initial Screening Call Recruiter Interview Client Interview Offer & Onboarding

Apply Now

If you: Are organized and execution-focused Enjoy coordinating teams and timelines Thrive in fast-paced environments This role is a strong fit.

📌 Project Coordinator (Celaya)
🏢 Pavago
📍 Celaya