**Summary**:
The Congress Manager Lead will oversee the planning, execution, and support of medical congress activities and digital channels including speaker programs, booth, sponsorship activities, congress and society engagement plans.
**About the Role**:
**Key Responsibilities**:
- Lead the planning, coordination, and execution of strategic medical congress initiatives, ensuring alignment with U.S. Medical priorities and scientific communication objectives.
- Serve as the primary project lead across cross-functional teams, including Medical Strategy, Scientific Communications, Content Development, Field Medical, Digital Strategy, and external partners, to drive integrated congress plans and successful program delivery.
- Represent U.S. Medical interests within a matrix environment, providing project leadership and ensuring alignment of congress-related tactics, messaging, and stakeholder priorities.
- Partner with U.S. Commercial, CS&O;, and CMAR stakeholders to shape congress narratives, establish priorities, and support the successful execution of medical engagement strategies.
- Drive the implementation of innovative medical communication initiatives across congress channels, collaborating with Scientific Communications, Digital Strategy, and Medical, Legal, and Regulatory partners to ensure compliance and operational excellence.
- Develop and manage integrated project plans, timelines, milestones, dependencies, and risks to ensure congress activities are delivered on time, within scope, and aligned with strategic objectives.
- Oversee congress content and asset development workflows, coordinating review processes, stakeholder approvals,



and agency deliverables to support seamless execution across virtual and onsite congress environments.
- Provide strategic input into content delivery approaches, channel selection, and engagement opportunities to maximize the impact of medical communications initiatives.
- Contribute to strategic congress planning by supporting the development of medical messaging, scientific narratives, and pipeline communication priorities at key congresses.
- Lead collaboration with external agencies and vendors, ensuring high-quality execution, effective resource utilization, and alignment with organizational standards and policies.
- Monitor program performance, identify risks and opportunities, and drive continuous improvement through the implementation of best practices and scalable processes.
- Ensure consistent execution of congress experiences and scientific communication materials across channels, maintaining alignment with U.S. Medical objectives and brand standards.
**Essential Requirements**:
- Bachelor's degree in Life Sciences, Healthcare, Business, Communications, or a related field.
- 6+ years of experience in the pharmaceutical or biotechnology industry, with significant experience in Medical Communications, Congress Management, Project Management, or related functions.
- Proven experience leading complex,



cross-functional projects within a matrix organization.
- Strong understanding of Medical Communications processes and principles within the U.S. healthcare and pharmaceutical environment.
- Demonstrated project management skills, including stakeholder management, planning, risk mitigation, budget oversight, and execution tracking.
- Experience managing multiple concurrent initiatives with competing priorities and tight timelines.
- Strong understanding of medical congress strategy, planning, and execution.
- Experience managing third-party agencies and external vendors.
- Excellent communication, influencing, and collaboration skills.
- Fluent English, both written and verbal.
- Solid understanding of procurement processes, resource planning, and budget management.
- Ability to work across integral teams and accommodate business activities aligned with U.S. time zones as needed.
- Ability to travel domestically and internationally as required.
**Commitment to Diversity & Inclusion**
- Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
**Accessibility and accommodation**
**Benefits and Rewards**: Learn about all the ways we’ll help you thrive personally and professionally.
- Read our handbook (PDF 30 MB)
Division
US
Business Unit
Marketing
Location
Mexico
Site
INSURGENTES
Company / Legal Entity
MX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.
Functional Area
Research & Development
Job Type
Full time
Employment Type
Regular
Shift Work
No
**Accessibility and accommodation**:

📌 Congress Project Manager (Baja California Sur)
🏢 Novartis
📍 Baja California Sur