Full time, Remote role, 9-5pm EST Salary: $1300 USD/month We are seeking a highly organized and detail-oriented Accounts Payable Representative to join our growing team. This role is responsible for ensuring that all vendor bills and invoices are processed accurately and in a timely manner, while maintaining strong communication with vendors, facilities, and internal departments. The adecuado candidate is proactive, dependable, and capable of managing a high-volume workload with minimal supervision.

Key Responsibilities: Daily Responsibilities

Monitor and manage AP email inboxes for invoices, statements, vendor inquiries, and facility requests

Handle vendor and facility communication professionally and efficiently

Collect W9 forms for new vendors and coordinate vendor setup with management

Upload invoices into Intacct/Stampli

Review and code invoices accurately

Save invoice copies and maintain AP tracking systems

Route invoices to the appropriate approvers by department

Follow up on outstanding approvals to ensure invoices move through the process promptly Weekly Responsibilities

Collect additional approval documentation for staffing invoices

Ensure invoices are not pending facility approval for extended periods





Follow through on approvals to ensure invoices are finalized and authorized for payment Monthly Responsibilities

Assist with OnCare exports and clean-up processes

Follow up with Purchasing regarding invoices not ready for export

Request and review vendor statements

Reconcile vendor accounts and identify discrepancies

Create vendor pivot reports and maintain detailed notes on statement reviews

Support month-end AP close processes Qualifications

Previous experience in Accounts Payable required

Experience working with high-volume invoice processing preferred

Strong organizational and time management skills

Excellent communication and follow-up abilities

Ability to work independently and problem-solve effectively

Detail-oriented with strong accuracy skills

Experience with ERP/AP systems such as Intacct, Stampli, or similar platforms preferred

Proficiency in Microsoft Excel and Google Workspace Ideal Candidate The ideal candidate is someone who takes ownership of their work, communicates effectively with vendors and internal teams, and ensures that invoices are processed accurately and efficiently from start to finish.

📌 Accounts Payable Specialist (for US company) (Ciudad de México)
🏢 Remote Hive
📍 Ciudad de México