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JOB TITLE
Real Estate Operations Coordinator
JOB ID
SHAJAZ1R
INDUSTRY
Real Estate / Operations
LOCATION
LATAM / South Africa
JOB STATUS
Full Time
WORK SCHEDULE
Monday to Friday 9am to 6pm PST
SALARY
$1,200 to $1,800 USD/month. Open to higher compensation only for EXCEPTIONAL candidates.
TARGET START DATE
Close within 30 days
ROLE OVERVIEW
About the Client:
The client is a high performing real estate professional based in Los Angeles who has built a fast paced and growth oriented business focused on client relationships, operational excellence, and long term scalability. With years of experience managing remote teams and virtual assistants, the client values accountability, initiative, critical thinking, and continuous improvement. The business is currently expanding its operational infrastructure and social media presence, creating an opportunity for someone who enjoys dynamic responsibilities, problem solving, and helping streamline day to day operations in a client facing environment
About the Role:
The Executive & Operations Specialist provides high-level administrative, operational, and transaction support to a fast-paced, high-performing real estate executive. Operating as a proactive right hand, this role balances calendar and inbox management with end-to-end transaction coordination, CRM maintenance, and vendor management. The idóneo candidate thrives in a remote, dynamic U.S.-based real estate environment, bringing a blend of sharp problem-solving,



meticulous organization, and confident client communication.
Key Responsibilities
Executive & Administrative Support
Manage the client's calendar, appointments, meetings, and scheduling logistics
Coordinate property showings between buyers, listing agents, showing agents, and internal stakeholders
Assist with personal administrative tasks such as scheduling appointments and managing calendar conflicts
Organize daily priorities and ensure important deadlines and follow ups are completed on time
Handle inbox management across email, text messages, and communication platforms
Real Estate Operations & Transaction Coordination
Assist with transaction coordination and operational support throughout the real estate process
Update and maintain CRM systems with accurate lead and client information
Track transaction progress, documentation, deadlines, and communications
Coordinate with vendors, agents, and service providers to ensure operational efficiency
Support process execution and ensure workflows are followed consistently
Qualifications & Skills
Must Have
Minimum 3 years of experience in executive assistance or Real Estate Operations.
Previous experience supporting a real estate business or transaction coordination team
Strong verbal and written English communication skills




Experience managing schedules, calendars, appointments, and multiple priorities simultaneously
• Stable work history with a preference for candidates who have remained in previous roles for 2+ consecutive years
High level of organization and attention to detail
Comfortable working in a fast paced and dynamic environment
Ability to handle client facing communication professionally and confidently
Strong critical thinking and problem solving abilities
Tech savvy with the ability to quickly learn new tools and systems
Experience using Google Workspace and CRM systems
Stable work history with demonstrated longevity in previous roles
Experience working remotely with U.S. based clients or companies
Preferred
Experience with project management tools, automation tools, AI platforms, or process optimization
Experience using Notion , Metricool, or real estate related CRMs
Leadership, coordination, or team management experience in previous roles
Experience supporting high performing entrepreneurs or executives
Personality Traits
Growth minded and eager to continuously improve
Proactive and capable of taking ownership without constant supervision
Resourceful and solution oriented
Strong sense of accountability and professionalism
Adaptable and comfortable handling changing priorities
Curious and willing to learn new systems, tools, and workflows
Emotionally intelligent with strong interpersonal skills
Able to receive feedback constructively and apply improvements quickly
Reliable, dependable, and committed to long term growth
Naturally organized with a strong sense of initiative and follow through

📌 Real Estate Operations Coordinator (Job Id: Shajaz1R) (México)
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📍 México