Summary:
We’re a team of dedicated and passionate people united by a drive to achieve together. You will support multiple members of the general Talent, Development & Learning leadership team based in USA and, with elements of broader support across the global T&D; Leadership Team. You will handle a wide range of sensitive and strictly confidential matters and represent the function with maturity, tact, discretion, and sound judgment and operate in a highly autonomous manner and are expected to proactively anticipate needs, offer solutions, and contribute ideas that strengthen how the team works together.
- This role offers high visibility, close partnership with senior leaders, and the opportunity to shape how the global Talent & Development function operates. It is well suited for an experienced Executive Assistant who enjoys working at pace, influencing outcomes, and continuously improving ways of working.

About the Role:
Key Responsibilities:
- Provide comprehensive administrative support to your Global Heads of T&D;,



with elements of support across their teams; support other LT members with meetings, events, and projects as required
- Manage complex calendars, including preparation, organization, and collation of background materials and documents in advance of meetings
- Coordinate global travel arrangements and prepare, submit, and monitor approval of expense reports
- Plan and manage team meetings and events (e.g. team offsites), including minute‑taking where required, tracking action items, and maintaining SharePoint sites, GMT distribution lists, and Microsoft Teams channels
- Oversee financial administration for the team, including budget tracking, creation and management of Purchase Orders, invoice handling, and coordination of contracts for third‑party consultants and vendors in partnership with Procurement
- Prepare, edit, and review communications such as correspondence, announcements, presentations, and other written materials as required
- Collaborate

📌 Executive Assistant (Baja California Sur)
🏢 Novartis
📍 Baja California Sur