Position Overview:
This role requires exceptional time management, confidentiality, and the ability to anticipate executive needs before they arise.
Key Responsibilities:
Executive Support:
- Manage executive calendars, schedule meetings, and coordinate appointments across time zones
- Prepare reports, presentations, and executive summaries
- Organize travel arrangements (flights, accommodations, itineraries)
- Track follow-ups and ensure deadlines are met
Communication & Coordination:
- Serve as liaison between the executive and internal/external stakeholders
- Draft professional correspondence on behalf of leadership
- Prepare meeting agendas and document minutes
- Coordinate cross-functional projects and ensure alignment
Operations & Project Management:
- Assist with special projects and strategic initiatives
- Maintain CRM, project management tools, and dashboards
- Track KPIs and prepare performance reports
- Support hiring, onboarding, and HR coordination when needed
Administrative Management:
- Organize digital files and documentation systems
- Handle expense tracking and reimbursements
- Maintain confidentiality of sensitive business information
- Support event planning and logistics
Required Qualifications:
- 2+ years experience as an Executive Assistant or senior administrative role
- Excellent written and verbal English communication skills
- Strong proficiency in Google Workspace (Docs, Sheets, Calendar)
- Experience with tools such as Slack, Notion, Asana, Trello, or ClickUp
- Ability to handle confidential information with discretion
- Strong organizational and multitasking skills
- Proactive and solution-oriented mindset
Preferred Qualifications:
- Experience supporting C-level executives or founders
- Experience working remotely with U.S. or international teams
- Familiarity with CRM systems (HubSpot, Salesforce)
- Project management experience
- Background in operations, marketi
📌 Executive Assistant (Ciudad de México)
🏢 Opsarmy
📍 Ciudad de México
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