The Accounts Payable Manager owns the accounts payable function end to end across US and international entities, including vendors, invoices, payments, corporate cards, and employee reimbursements. This hands on role manages day to day operations with precision while building policies, controls, and scalable automated processes to support integral business growth.
Responsibilities: Own the accounts payable function end to end across US and international entities Run vendor onboarding and maintain accurate compliant vendor records Own the invoice approval workflow ensuring timely approvals accurate coding and recording Manage weekly payment runs across entities and payment methods Reconcile vendor statements investigate discrepancies and drive variances to resolution Administer spend platforms for invoices corporate cards and reimbursements Oversee the corporate card program including issuance limits and controls Enforce compliance with travel and entertainment policies Own annual 1099 preparation and filing and support vendor tax compliance including W 9 and W 8 collection Support month end close with AP accruals and aging reviews Design policies and build scalable automated processes to improve AP speed accuracy and efficiency Requirements:
Ten or more years of accounts payable experience with a track record of increasing responsibility Expert knowledge of US vendor compliance and reporting including 1099 W 9 and W 8 Strong knowledge of international vendor compliance requirements Experience managing AP across multiple subsidiaries including international entities and multi currency payments Hands on experience with modern spend platforms such as Ramp Brex or Bill com High attention to detail and precision in invoice and payment processing Strong organizational skills to manage competing priorities and meet deadlines Clear written and verbal communication skills for vendor and internal team collaboration Proactive problem solving mindset with a focus on process automation Ability to thrive in a dynamic fast paced environment Nice to Have: Familiarity with NetSuite Experience in e commerce or consumer product companies What Success Looks Like: Building a best in class accounts payable function serving the business vendors and employees Executing accurate invoice processing payment runs and vendor reconciliations Ensuring full compliance with vendor tax reporting and corporate policy enforcement Designing scalable automated AP processes and robust internal controls Supporting accurate month end close through timely AP accruals and aging reviews