Our client is a Florida-based HVAC company specializing in heating, ventilation, and air conditioning services. We are now looking for a Project Manager Assistant to join the team and support operational and administrative processes.
This is a remote position, ideal for someone who is highly organized, resourceful, goal-oriented, and committed to solving tasks independently. You will play a key role in managing documentation, communicating with city offices, opening permits, supporting licensing processes, and assisting with phone and email correspondence.
While prior experience in the HVAC industry is a plus, training on industry-specific processes can be provided.
Responsibilities
- Assist the Project Manager in day-to-day coordination and administrative tasks;
- Prepare and manage documentation for permits, licenses, and municipal processes;
- Communicate with clients, contractors, and city offices via phone and email;
- Track deadlines, manage document flow, and ensure timely follow-up;
- Maintain organized records and assist in reporting/project tracking;
- Proactively address minor issues and help drive projects forward.
Requirements
- Experience in administrative or coordination positions;
- Fluency in both English;
- Strong organizational skills and attention to detail;
- Self-management and the ability to work independently without constant supervision;
- Strong communication and problem-solving skills;
- Willingness to learn industry-specific processes and terminology;
- Confidence in handling phone calls and formal correspondence;
- Proficiency with document management and digital tools (e.g., Google Workspace, Excel, Trello, or similar).
Bonus points for:
- Experience in the HVAC industry;
- Spanish speaking proficiency.
What we offer
- Versátil schedule within ET Zone;
- Stable full-time remote contract;
- Opportunity to work with a US-based team;
- Clear responsibilities and stable workflows;
- Exposure to project management and procurement processes;
- Opportunity to grow within a structured and supportive environment.