Chief of Staff I For a USA CEO

Salary: USD

Schedule: Aligned with US Central Time I Full-time I Remote

Overview

We are a Houston-based construction and design firm with multiple business entities under its umbrella. The team is technical, fast-moving, and growing. We are looking for a Chief of Staff, this person starts supporting the CEO directly and, as they prove themselves, naturally expands to support the broader executive team.

You will be working with data, building dashboards, automating workflows with AI, and keeping the operational layer of a multi-entity business running smoothly. The right person is positive, sharp, technically capable, and genuinely enjoys making things work better.

If you drag your feet, this is not the place. If you thrive in a fast environment and get energized by solving problems this is the place.

? Key Responsibilities

- Manage the CEO's calendar, scheduling, and communications. Anticipate needs and stay one step ahead.
- Handle correspondence, follow-ups, and task tracking across multiple projects and business entities.
- Prepare and organize materials for meetings, presentations, and executive reviews.
- Build, maintain, and clean Excel workbooks: pivot tables, data analysis, and structured reporting from information provided by the team.
- Set up and organize SharePoint folder structures that feed Power BI dashboards ensuring data flows correctly and reports stay accurate.
- Create clear, polished PowerPoint presentations from raw data or briefs.




- Build AI agents and automated workflows using Claude and ChatGPT to streamline repetitive tasks across the executive team.
- Identify manual processes that can be systematized or automated and proactively propose solutions
- Support other team members in adopting AI tools. This person is a resource for the whole company, not just the CEO.

Main Qualifications

- 8+ years of experience as an Executive Assistant or in a similar operational support role.
- Advanced Excel: pivot tables, data cleaning, and formula-based analysis. This is tested before interviews with the client
- Strong PowerPoint skills. You can turn rough content into clean, professional presentations.
- Hands-on experience with AI tools (Claude, ChatGPT, or similar) Not just using them, but building workflows or agents with them.
- Power BI experience. You can set up dashboards and understand how data flows from SharePoint into reports.
- Highly organized, proactive, and self-directed. You manage up, not down. The CEO should not have to chase you.
- Positive energy. This person will interact with the CEO and executive team daily. Attitude matters as much as skill.
- Fluent written and spoken English.

Nice to Have

- Background in construction, real estate, or multi-entity businesses.
- Experience supporting more than one executive or business simultaneously.
- Familiarity with SharePoint administration and folder structure design.

📌 Chief of Staff (USD-Remote) (México)
🏢 Vintti
📍 México