Job Description

The Ward Law Group is a personal injury law firm headquartered in Miami Lakes, Florida, with offices in Orlando and New York City. We are growing quickly across all three markets and need dedicated recruiting support during the hours when candidates are actually available to talk.
This role exists because the best candidates are working during business hours. Evenings and weekends are when they answer the phone, return messages, and complete assessments. You'll own that window — sourcing, making first contact, screening, and keeping the pipeline moving so that Monday morning starts with a full calendar instead of an empty one.
You will work independently with limited real-time supervision.
What You'll Do
Sourcing and outreach
Source candidates for open roles across all three offices using job boards, LinkedIn, professional associations, alumni networks, and direct outreach
Build and run Boolean searches against defined role criteria
Conduct high-volume outbound contact — calls, texts, and email — to passive and applied candidates during evening and weekend hours
Re-engage prior applicants and dormant pipeline
Screening and coordination
Conduct initial phone screens against established qualification criteria
Administer prescreening questionnaires and record responses accurately
Send, track, and follow up on candidate assessments
Schedule interviews across hiring manager and candidate availability, including time zone coordination between Florida and New York
Send confirmations, reminders, and rescheduling communications
Pipeline and records
Maintain accurate, current candidate records in the applicant tracking system
Document screening notes in a consistent format usable by hiring managers who did not attend the call
Disposition candidates promptly and accurately with the correct reason codes
Provide an end-of-shift pipeline summary covering contacts made, screens completed, assessments sent, and interviews scheduled
Candidate experience




Serve as the first impression of the firm for most applicants
Respond to candidate inquiries within the shift window
Ensure every candidate receives a clear next step or a clear close

Qualifications

Required Qualifications
2 or more years in recruiting coordination, sourcing, or high-volume talent acquisition support
Demonstrated experience conducting phone screens and scheduling interviews at volume
Proficiency with an applicant tracking system and standard productivity tools
Boolean search capability
Excellent written and verbal communication
Consistent availability for the full Wednesday–Sunday, 2:30–11:00 PM ET
Reliable high-speed internet, a functioning computer, a quiet professional workspace, and a phone setup suitable for a continuous call volume
Ability to work independently with minimal supervision and to self-report progress accurately
Preferred Qualifications
Bilingual English/Spanish — a substantial share of our candidate pool and client base is Spanish-speaking
Prior recruiting experience in a law firm, medical practice, or other high-volume professional services environment
Experience recruiting legal support staff, intake, or case management roles
Familiarity with Litify, Salesforce, or comparable platforms
Technical Requirements
Contractors supply their own equipment and workspace. Your setup must meet these minimums:
Computer — capable of running a browser-based ATS, video conferencing, and a softphone simultaneously without degradation:
Windows: Windows 11, Intel i5 (8th generation or newer) or equivalent, 16 GB RAM, 256 GB SSD
Mac: macOS 14 (Sonoma)



or newer, Apple Silicon or Intel i5, 16 GB RAM, 256 GB SSD
The device must be used solely by you — not shared with family or household members
Internet — wired Ethernet preferred, 5 GHz Wi-Fi acceptable:
30 Mbps download / 15 Mbps upload minimum
Latency under 100 ms
Private, password-protected network. Public Wi-Fi is not permitted for this work.
Peripherals:
USB noise-cancelling headset with microphone
Webcam capable of clear video for scheduled calls
Security — required for handling confidential applicant information:
Full-disk encryption enabled (BitLocker or FileVault)
Automatic security updates enabled for operating system and browser
Screen lock after no more than 10 minutes idle
Active endpoint protection software
Applicant data stored only in firm-designated systems — never on personal cloud storage or local drives

Additional Information

Contractor Terms
This is an independent contractor engagement, not employment.
No paid time off, healthcare, retirement, or other employee benefits are provided.
You will supply your own equipment, software, internet connection, and workspace.
The Ward Law Group does not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.
The Ward Law Group is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at The Ward Law Group via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from The Ward Law Group HR/Recruitment will be deemed the sole property of The Ward Law Group. No fee will be paid in the event the candidate is hired by The Ward Law Group as a result of the referral or through other means.
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📌 Talent Acquisition Coordinator (Ciudad de México)
🏢 The Ward Law Group, PL
📍 Ciudad de México