Executive Assistant / Project Coordinator

Job Type: Full-time
Department: Operations / Executive Support

We are seeking a highly organized and proactive Executive Assistant to support leadership across multiple ongoing projects.

Key Responsibilities

Calendar & Priority Management
- Manage and optimize executive calendar based on evolving priorities
- Align meetings and time blocks with business objectives
- Adjust scheduling in real time as priorities shift

Communication & Task Flow
- Manage incoming communications and convert them into actionable items
- Draft responses and follow-ups on behalf of the executive
- Ensure no critical tasks or messages are missed

Multi-Project Coordination
- Track progress across multiple projects simultaneously
- Maintain visibility of deadlines, dependencies, and blockers
- Coordinate with internal teams, vendors, and stakeholders
- Ensure alignment between projects and executive priorities

Task Structuring & Reprioritization
- Break down high-level instructions into clear, actionable tasks
- Reorganize and reprioritize tasks as needed




- Identify inefficiencies and suggest workflow improvements
- Adapt quickly to changing priorities

Administrative & Operational Support
- Prepare reports, summaries, and documentation
- Maintain organized systems for files, notes, and tracking
- Support the creation of structured processes and workflows

Confidentiality
- Handle sensitive information with discretion
- Maintain strict confidentiality at all times

Requirements:
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Ability to manage multiple projects simultaneously
- High attention to detail and follow-through
- Strong problem-solving skills
- Comfortable working in fast-paced, changing environments
- Proficiency with:
- Google Workspace
- Excel
- Notion / Asana / Trello
- Slack

Preferred Qualifications
- Experience as an Executive Assistant, Project Coordinator, or similar role
- Exp

📌 Executive Assistant (Tijuana)
🏢 Hyuman
📍 Tijuana