Description
Executive Assistant – Operations Support | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant – Operations Support to support leadership while keeping day-to-day business operations organized, efficient, and moving forward.
This is more than a traditional administrative role. You’ll serve as an operational backbone for leadership, taking ownership of calendar management, scheduling, follow-ups, onboarding coordination, documentation, internal communication, and workflow organization.
The idóneo candidate anticipates needs, follows through without repeated reminders, and creates structure in a fast-moving environment.
If you have experience in executive support, operations coordination, calendar management, onboarding, or administrative operations and are known for making sure nothing falls through the cracks, this role is a strong fit.
What You’ll Own
Executive & Administrative Support
- Manage leadership calendars, scheduling, and meetings
- Coordinate appointments and priorities across U.S. business hours
- Support leadership with day-to-day administrative and operational requests
- Prepare meeting information, reminders, and follow-ups
- Track leadership commitments and outstanding action items
- Anticipate scheduling conflicts and operational needs before they become issues
- Help leadership stay focused on the highest-priority work
Operations & Workflow Coordination
- Track ongoing:
- Tasks
- Requests
- Deadlines
- Follow-ups
- Operational workflows
- Coordinate across internal teams to keep work moving
- Proactively follow up on outstanding action items
- Maintain visibility into active priorities and next steps
- Identify bottlenecks, inconsistencies, and missed details
- Escalate issues when they could create operational delays
- Support process improvements that make workflows more efficient
Onboarding Support
- Co
📌 Executive Assistant (México)
🏢 Pavago
📍 México