Job Overview:

We are seeking a highly organized, Bilingual Executive Assistant to serve as the operational backbone for two growing small businesses—a hotel and a retail store—alongside personal affairs. Acting as a proactive right hand, you will seamlessly balance guest relations, compliance filings, inventory tracking, and scheduling with high autonomy and razor-sharp attention to detail.

Schedule: Remote, Full Time | Monday through Friday: 9:00 AM to 6:00 PM, PST.

Responsibilities:

- Provide comprehensive administrative support across two small businesses and personal affairs, ensuring nothing falls through the cracks
- Manage and prioritize a dynamic task list across hotel operations, retail store administration, and personal scheduling
- Handle recurring compliance and regulatory filings, including monthly transient tax submissions and vacant property documentation
- Coordinate inventory reconciliation by comparing physical counts against point-of-sale system data and organizing findings into structured reports
- Answer and manage incoming phone calls for the hotel, serving as the first point of contact for guest inquiries
- Research and ensure compliance with local regulations, including California rental laws and municipal requirements
- Coordinate administrative, compliance, and document management tasks (DocuSign, Excel, QuickBooks, POS) across California, Barcelona, and New York by adaptively aligning working hours to the owner's active time zone.




- Function as a self-directed project manager who anticipates needs, drives end-to-end follow-through, and takes full ownership of tasks rather than waiting for instruction.

Requirements:

- Fluent Spanish speaker (native or near-native level) with strong English proficiency
- 2–5 years of administrative or executive assistant experience supporting a business owner or senior executive
- Self-directed and proactive, able to manage projects end-to-end without constant oversight
- Strong written and verbal communication skills with a habit of providing regular progress updates
- High level of attention to detail and ability to work independently across multiple time zones
- Comfortable learning new software and recommending better tools or workflows when appropriate

Independent Contractor Perks

- Permanent work from home
- Immediate hiring
- Health insurance for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.

📌 Executive Assistant (México)
🏢 BruntWork
📍 México