The HR Specialist ensures robust operational support for Managers and Service Delivery functions by executing administrative, compliance, and process-driven tasks. This role guarantees the accuracy of HR documentation, payroll inputs, employee records, and operational billing data while maintaining site-level continuity, vendor coordination, and overall service readiness.

Qualifications Required Competencies and Skills

- Bachelor’s degree in HR, Business Administration, Industrial Relations, or a related field
- 4–6 years of experience in HR operations, HRBP support, administrative HR, or office coordination
- Demonstrated capability in handling structured processes, documentation flows, and service-delivery or back-office routines
- Experience with HRIS platforms, payroll inputs, and data validation
- Intermediate–advanced proficiency in Excel (pivot tables, validations, audits)
- English proficiency B2/C1

Competencies

- Operational Excellence: Capacity to maintain consistent processes under defined standards
- Analytical Orientation: Ability to interpret HR and operational data into clear outputs
- Service & Stakeholder Focus: Coordinates with employees, leaders, and external vendors
- Organization & Time Management: Manages parallel tasks with deadlines across two reporting lines
- Professional Discretion: Handles confidential information with rigor and compliance

Main Responsibilities

- Maintain and update employee files, document control, and compliance documentation aligned with company policies
- Prepare and validate payroll inputs (attendance, incidents, overtime, leaves, corrections) before submission




- Coordinate onboarding and offboarding administratively, including documentation, accounts, access, scheduling, and checklists
- Prepare HR-related reports and trackers (headcount, compliance calendars, documentation inventories, policy acknowledgments)
- Conduct routine audits on employee data, contracts, and HR digital repositories
- Provide structured administrative support for HRBP interactions: scheduling, documentation, survey deployment, and follow-up tracking
- Support employee case documentation and escalation routing according to internal protocols
- Manage site-level logistics such as supplies acquisition (coffee, stationery), inventory control, and minor purchasing activities
- Coordinate with vendors for maintenance, cleaning, refreshment services, and other office needs
- Track and validate monthly operational expenses, including vendor invoices and site cost breakdowns
- Maintain updated logs of access cards, equipment assignments, and space utilization
- Collect, validate, and prepare monthly reports
- Maintain trackers related to operational costs, petty cash (if applicable), and vendor billing cycles
- Ensure that operational and HR data required for invoicing or client reporting is accurate and delivered on time
- Prepare welcome kits, coordinate access, and ensure site readiness for new hires
- Support small-scale, non-strategic employee activities (birthdays calendar, small logistics)
- Maintain clear communication of site-related operational updates (supplies, maintenance, schedule adjustments)

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📌 HR Specialist (Hybrid - Guadalajara Jalisco)
🏢 Quid Solutions
📍 Guadalajara