Mexico City, Mexico | 100% On-site | Monday to Friday, 10:00 AM – 7:00 PM

More Than Just Office Administration

Are you an organized, proactive and people-oriented professional who enjoys keeping things running smoothly, solving problems and making sure everything is taken care of?

Do you have experience in office administration, administrative support, office coordination, facilities, workplace operations, vendor management or similar areas?

Then we would love to meet you!

At BIGO, we are looking for an Office Manager to join our team in Mexico City and play an important role in creating a well-organized, efficient and welcoming workplace for our employees.

This is more than a traditional administrative position. You will have the opportunity to work across office operations, employee apartments, suppliers, facilities, expenses and employee experience, while collaborating with local and international teams.

If you are someone who sees a problem and thinks “I’ll take care of it”, this could be the right opportunity for you.

About BIGO

BIGO is a integral technology company that develops innovative social and digital platforms that connect people around the world.

We are a multicultural and international organization, bringing together talented professionals from different backgrounds and countries.

By joining BIGO, you will have the opportunity to work in a global environment, collaborate with international teams and gain valuable cultural and professional exposure.

What Will You Do?

As our Office Manager, you will help ensure that our Mexico office and employee apartments operate smoothly on a daily basis.

Your responsibilities will include

- Manage the daily administrative operations of the Mexico office and employee apartments.
- Coordinate office seating arrangements and support the administrative side of new employee onboarding.
- Manage office supplies procurement, distribution and inventory.
- Maintain administrative assets and office-related records.
- Coordinate employee apartment move-in and move-out processes.
- Manage keys and access cards for employee apartments.
- Coordinate cleaning services,



maintenance and repair requests.
- Communicate with landlords, property managers and service providers.
- Follow up on maintenance issues and ensure requests are resolved in a timely manner.
- Manage relationships with local administrative suppliers.
- Support sourcing and onboarding of new suppliers.
- Request and compare quotations and coordinate services with vendors.
- Follow up with suppliers to ensure services are delivered properly and on time.
- Support payment applications for office and apartment-related expenses.
- Collect invoices, receipts and supporting documentation.
- Maintain accurate expense records and administrative files.
- Support employee welfare and engagement activities, including afternoon tea, holiday/festival activities and team events.
- Provide administrative support to local business teams when needed.
- Maintain close communication with HQ Administration, Procurement, Finance, Legal, IT and local teams.
- Support the standardization and improvement of local administrative processes.
- Identify problems proactively and coordinate effective solutions.
- Take on additional administrative and operational projects as needed.

Who Are We Looking For? We are open to candidates coming from different backgrounds within office administration and operations.

You may currently be working as an:

Administrative Assistant | Office Administrator | Office Coordinator | Administrative Specialist | Facilities Coordinator | Workplace Coordinator | Office Assistant

You don't necessarily need to have the exact title of “Office Manager” on your CV.

What matters most is that you have the organization, ownership, communication skills and proactive mindset to keep things moving and solve day-to-day challenges.

We are looking for someone who is:





- Proactive and takes initiative.
- Highly organized and detail-oriented.
- Responsible and reliable.
- Service-oriented and comfortable helping others.
- Good at coordinating multiple activities at the same time.
- Strong at following up and making sure things get completed.
- Comfortable communicating with suppliers and external service providers.
- A good problem solver who can handle unexpected situations.
- Comfortable working with people from different teams and cultural backgrounds.

Requirements

- Bachelor's degree or above. Administration, Business Administration or related fields are preferred.
- 2+ years of experience in office administration, office operations, property management, general logistics support or related areas.
- Experience coordinating suppliers, maintenance, cleaning services, office facilities or similar services is a plus.
- Experience with employee apartments, property management or workplace operations is highly valued.
- Strong communication and coordination skills.
- Good organizational and follow-up skills.
- Ability to manage expenses, invoices, supplier information and administrative documentation.
- Proficiency in Microsoft Office, especially Excel.
- Fluent Spanish.
- English level of at least 80%, both written and conversational.
- Chinese language skills are a plus.
- Previous experience in a multinational company, technology/internet company or Chinese company is a plus.

In addition to your salary, we offer:
- International cultural and professional exposure
- Performance bonuses: Mid-Year, Annual and Christmas bonuses
- Medical discount card
- Discount card at participating establishments
- Payroll-deducted loan program
- Company-provided mobile phone
- Statutory benefits according to Mexican law

Job Type: Full-time Pay: $22,000.00 - $27,000.00 per month

Experience

- Office management: 6 years (Required)
- Dealing with vendors: 6 years (Required)
- international environment companies: 6 years (Required)

Language:
- English (minimun 80% spoken + writting) (Required)

Work Location: In person

📌 Office Manager (Colonia del Valle)
🏢 BIGO
📍 Colonia del Valle