IndustryClimate Tech / Circular Economy / Saa SWork ArrangementFully RemoteJob TypeFull-TimeWork ScheduleUS Eastern Time (ET) business hours (9:00–5:00)Locations:Philippines (PH), Latin America (LATAM), Anywhere remoteAbout Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU.Our clients have raised over $5 B in aggregate and are backed by companies like Open AI, a16z, and Founders Fund.They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we're building for: WATCH HEREWhy Work with Us?
At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders.Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.About the CompanyOur client is a fast-growing, venture-backed climate technology company focused on building scalable solutions for the circular economy.They partner with large institutions such as universities, healthcare systems, and enterprise campuses to eliminate single-use packaging through operationally proven, technology-enabled systems.The company is in a rapid growth phase, working closely with enterprise clients and expanding its footprint across multiple markets.Role OverviewThis role combines executive support with business development execution in a high-growth, founder-led environment.You will act as a strategic right hand to the CEO, supporting high-volume enterprise sales conversations, managing communications, and ensuring operational follow-through across the pipeline.The position is highly execution-focused, requiring ownership of inbox management, proposal drafting, scheduling, and coordination across multiple workstreams.You will operate in a fast-paced, AI-first environment where speed, precision, and proactive problem-solving are essential.This role is idóneo for someone who is highly organized, an exceptional writer,



and comfortable working independently while supporting complex business development efforts.Your ImpactYou will play a critical role in accelerating business development by ensuring that communication, documentation, and coordination never become bottlenecks.Your work will directly contribute to increased deal velocity, improved pipeline management, and stronger relationship engagement with enterprise clients.By maintaining a highly organized inbox, preparing near-complete business documents, and proactively advancing conversations, you will enable the CEO to focus on high-value strategic decisions.You will also contribute to operational efficiency by implementing AI-driven workflows and systems that continuously improve productivity and scalability.Core ResponsibilitiesInbox & Communication Management – 25%Manage the CEO's inbox to maintain daily organization and zero backlogDraft and send high-quality responses on behalf of the CEO with accurate tone and contextManage Linked In communications including outreach, engagement, and follow-upsTrack ongoing conversations and ensure timely follow-ups across all channelsEscalate only high-priority items requiring direct CEO involvementSales & Business Development Acceleration – 30%Draft proposals, letters of intent, licensing agreements, and meeting materialsAdvance prospect conversations and maintain consistent engagementBuild and maintain prospect lists through research and data gatheringPrepare detailed meeting briefs and update sales materials post-discussionsMaintain CRM data accuracy, pipeline tracking, and reporting insightsCalendar & Meeting Coordination – 15%Manage and optimize the CEO's calendar, ensuring alignment with prioritiesSchedule meetings efficiently across time zones within tight turnaround timesCoordinate logistics for external meetings, conferences, and partner engagementsLogistics, Admin & Operations – 15%Coordinate travel arrangements and create detailed itinerariesOrganize event logistics including venues, invitations,



and attendee coordinationTrack and submit expenses and receipts for accounting processesSupport administrative operations including documentation and system organizationAI, Automation & Systems Building – 15%Identify repetitive tasks and implement automation workflowsDevelop and refine AI prompts for communication and documentation tasksCreate and maintain SOPs for recurring workflowsEvaluate and adopt new tools to improve operational efficiencyMust-Haves (Required)3+ years of experience supporting a CEO, founder, or senior executive in a startup or high-growth environmentExperience supporting business development, sales operations, or client-facing workflowsActive, hands-on experience using AI tools (e.g., Chat GPT, Claude) in daily workExceptional written and verbal English communication skillsStrong organizational skills with the ability to manage multiple priorities simultaneouslyHigh level of ownership, proactiveness, and problem-solving abilityExperience working with US-based clients or companiesAbility to handle sensitive information with discretion and professionalismNice-to-Haves (Preferred)Background in business development, sales operations, or similar rolesExperience with grant documentation or reporting processesFamiliarity with CRM systems and pipeline managementExperience coordinating executive travel and eventsExperience ghostwriting or drafting communications on behalf of senior leadersTools ProficiencyMust-Haves (Required)Microsoft OutlookClick UpLinked InChat GPTClaudeMicrosoft Power PointMicrosoft ExcelNice-to-Haves (Preferred)Fyxer AIZapierCRM platformsCompetitive Salary:Based on experience and skillsRemote Work:Fully remote—work from anywherePerformance Bonus:Based on data accuracy, reporting timeliness, and overall sales efficiencyTeam Incentives:Recognition for maintaining 100% CRM hygiene and on-time reportingGenerous PTO:In accordance with company policyHealth Coverage for PH-based talents:HMO coverage after 3 months for full-time employeesDirect Mentorship:Guidance from international industry expertsLearning & Development:Ongoing access to resources for professional growthGlobal Networking:Connect with professionals worldwideOur Recruitment ProcessApplicationScreeningSkills AssessmentTop-grading InterviewClient InterviewJob OfferClient OnboardingReady to Join Us?

📌 Business Development Associate / Executive Assistant (Sonora)
🏢 Pearl
📍 Sonora