IndustryCreator Economy / Executive Operations / Media & PublishingWork ArrangementRemoteJob TypeFull-timeWork Schedule(Monday–Friday) High responsiveness required during EST business hoursLocations:LATAM:Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), Buenos Aires (Argentina)Philippines:Manila, Cebu, DavaoAnywhere RemoteAbout Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU.Our clients have raised over $5 B in aggregate and are backed by companies like Open AI, a16z, and Founders Fund.They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we're building for:WATCH HEREWhy Work with Us?
At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders.Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.About the CompanyOur client is a fast-growing thought leadership and media-driven business focused on publishing, audience growth, and long-form intellectual property.The company operates at the intersection of content, publishing, and creator-led brand building, with a strong emphasis on systems, consistency, and high-quality execution.The team is lean, fast-moving, and focused on building durable platforms ahead of a major publishing milestone.Role OverviewThe Executive Assistant (Calendar + Creator Ops Hybrid) serves as both the central authority for executive scheduling and the operational backbone behind content and audience growth initiatives.This role exists to protect executive focus through disciplined calendar ownership while independently running creator operations systems that ensure consistent content execution.The work is highly autonomous, execution-heavy, and requires strong judgment,



discretion, and operational reliability.This role is best suited for a proactive operator who thrives in fast-paced, creator-led environments and can balance structure with creative execution.Your ImpactYou will reduce executive distraction by enforcing clear scheduling boundaries and protecting focus time.You will ensure consistent short-form content output leading into a major book launch, directly supporting audience growth and engagement.You will create reliable operational systems that prevent dropped tasks, missed posts, or broken workflows.Your work will improve visibility into content performance and outreach effectiveness, enabling better decision-making and sustained momentum.Core ResponsibilitiesExecutive Calendar Ownership & Gatekeeping – 25%Own the executive's calendar end-to-end as the single scheduling authorityTriage all inbound meeting requests through a controlled intake processProactively block focus time and enforce protected productivity windowsPrevent scheduling conflicts and double-bookingsCommunicate boundaries clearly and provide structured availabilitySocial Media & Creator Operations – 40%Build and maintain a consistent short-form content posting cadenceCoordinate recurring content capture and publishing workflowsEdit and package short-form video content for Instagram and Tik TokEnsure zero missed posts and consistent daily executionTrack performance and surface actionable insights for optimizationNewsletter Operations (Substack) – 15%Manage logistics for a bi-monthly newsletter publishing cadenceSupport formatting, publishing,



and follow-up workflowsTrack engagement metrics and summarize performance insightsPodcast Outreach Infrastructure – 10%Build and maintain a lightweight podcast outreach tracking systemTrack targets, outreach status, responses, and scheduling coordinationImprove accountability and ROI visibility for outreach effortsAdditional Executive Admin Support – 10%Provide limited inbox triage related to professional commitmentsSupport scheduling coordination beyond core calendar ownershipMust-Haves (Required)3+ years of experience as an Executive Assistant or similar roleProven high-volume, high-judgment calendar management experienceAbility to act as a firm yet professional scheduling gatekeeperExcellent written English communication skillsStrong operational reliability with zero tolerance for dropped tasksExperience supporting short-form social media executionFamiliarity with newsletter or Substack-style publishing operationsHigh discretion and professionalism handling sensitive communicationsNice-to-Haves (Preferred)Short-form video editing experienceAbility to interpret social media performance metricsExposure to podcast booking or outreach workflowsExperience supporting thought leaders or creator-led businessesTools ProficiencyMust-Haves (Required)Google CalendarGmailInstagramTik TokSubstackGoogle SheetsNice-to-Haves (Preferred)Video editing toolsSocial media analytics toolsCRM or outreach tracking toolsCompetitive Salary:Based on experience and skillsRemote Work:Fully remote—work from anywherePerformance Bonus:Based on data accuracy, reporting timeliness, and overall sales efficiencyTeam Incentives:Recognition for maintaining 100% CRM hygiene and on-time reportingGenerous PTO:In accordance with company policyHealth Coverage for PH-based talents:HMO coverage after 3 months for full-time employeesDirect Mentorship:Guidance from international industry expertsLearning & Development:Ongoing access to resources for professional growthGlobal Networking:Connect with professionals worldwideOur Recruitment ProcessApplicationScreeningSkills AssessmentTop-grading InterviewClient InterviewJob OfferClient OnboardingReady to Join Us?

📌 Executive Assistant (Calendar + Creator Ops) (Quintana Roo)
🏢 Pearl
📍 Quintana Roo