About the Role

Manage Laureate's corporate expense, corporate card, invoicing, and travel policy processes for the U.S.-based corporate team, ensuring visibility, compliance, and continuous improvement across these processes.

Key Responsibilities

1. Manage Laureate's corporate card program and serve as the primary contact with American Express, ensuring effective communication, timely issue resolution, and alignment with company policies.
2. Prepare, review, and submit expense reports accurately and on time, reconciling card transactions and collecting the appropriate supporting documentation.
3. Monitor outstanding items and resolve discrepancies before they become issues, maintaining expense, invoice, and travel records that are organized, complete, and audit-ready.
4. Coordinate invoice submission, coding, approval, and payment tracking in partnership with Finance and Procurement, supporting budget monitoring through clear and proactive reporting.
5. Act as the dedicated owner of expense management for U.S.-based corporate executives, monitoring their corporate card activity to prevent overdue balances and maintaining clear and up-to-date visibility into weekly spending.
6. Lead the transition of travel, ground transportation, and lodging expenses from corporate cards to centralized billing, leaving only discretionary purchases on corporate cards while strengthening invoice visibility and control.
7. Manage and maintain Laureate's Corporate Travel Policy,



ensuring it remains current, practical, and aligned with business needs, while tracking exceptions and recommending improvements.
8. Serve as an operational point of contact, alongside the Executive Administration team, for the travel agency and American Express relationship, monitoring vendor performance against agreed service levels.
9. Maintain company-wide visibility into corporate travel activity by developing and maintaining dashboards that provide insight into travel plans, traveler locations, and travel trends to support leadership decision making.
10. Coordinate with the travel agency and internal teams to proactively identify travel disruptions, emergencies, or other situations affecting travelers, while producing periodic reports on travel activity, policy compliance, spending, and operational metrics.

Candidate Profile

Education

- Bachelor's degree in Business Administration, Finance, or a related field.

Experience

- Equivalent experience in executive support, corporate travel management, or financial operations.

Technical Skills

- Advanced Excel (Pivot Tables, formulas, lookups)
- Expense management, travel, procurement, or invoicing platforms
- Microsoft 365
- Artificial intelligence tools (Copilot, ChatGPT, Claude, or equivalent)
- Power BI or dashboarding tools
- Fluent/Native English

Apply today and become part of a team committed to making a meaningful impact through education.

📌 Corporate Services Administrator (Ciudad de México)
🏢 Laureate Education
📍 Ciudad de México